Administrative Assistant

4 days ago

Philippines Remote VA Full time

We are looking for a highly organized and detail-oriented Administrative Assistant who is skilled in spreadsheet work, data management, and e-commerce coordination. This role requires strong Excel proficiency, the ability to manage product and order data across multiple platforms, and responsiveness to real-time tasks throughout the workday.

Key Responsibilities

Spreadsheet & Data Management

  • Use spreadsheets to compare open orders between the internal ERP system and external marketplaces.
  • Maintain and update sheets tracking new product releases, pricing, and inventory details.
  • Compare pricing in spreadsheets to determine sale prices and identify discrepancies.
  • Perform extensive data entry, clean-up, and verification tasks.

E-Commerce Product Management

  • Add new product listings to Shopify with correct titles, descriptions, pricing, and attributes.
  • Upload product listings to partner marketplaces using spreadsheets or channel-specific templates.
  • Complete various product updates in Shopify, including pricing, images, tags, categories, and metadata.
  • Sync products from Shopify to TikTok Shop and troubleshoot any sync issues.

Order & Marketplace Support

  • Check and cross-verify orders across different marketplaces to ensure accuracy.
  • Update customer order addresses in Shopify when corrections are required.
  • Monitor product and order syncing across e-commerce platforms and identify inconsistencies.

General Administrative Support

  • Respond promptly to internal team chats during work hours as new tasks arise.
  • Follow SOPs carefully and flag issues proactively when needed.
  • Assist with additional administrative and data-related tasks as assigned.
Requirements
  • Strong proficiency in Microsoft Office, particularly Excel.
  • Must know essential Excel functions such as VLOOKUP, FILTER, IF, CONCAT, basic formulas, and be comfortable working heavily in spreadsheets.
  • Ability to "live in a spreadsheet" — comfortable handling large amounts of data daily.
  • Strong pattern recognition and analytical thinking.
  • Shopify experience is a major plus.
  • Experience with marketplace platforms (e.g., TikTok Shop, Amazon, Walmart, eBay) is an advantage.
  • Proactive, detail-oriented, and able to follow instructions precisely.
  • Reliable and responsive during work hours for ongoing communication and task updates.
  • Strong English communication skills (written and verbal).
Benefits

Purely work-from-home

Night Shift (EST)

Weekly pay

  • Administrative assistant

    1 week ago

    Philippines Remote VA Full time ₱25,000 - ₱50,000 per year

    Job Title: Administrative Assistant with EMR ExpertiseLocation: Remote workJob Description: We are looking for a detail-oriented and organized Administrative Assistant with experience in Electronic Medical Records (EMR) systems. This role involves managing administrative tasks in a healthcare setting, ensuring accurate patient records, and supporting the...

  • Administration Assistant

    1 week ago

    Philippines RemoteSprout Full time $12,000 - $17,000 per year

    Role DescriptionThis is a full-time remote role for an Administrative Assistant at a U.S.-based company. The Administrative Assistant will be responsible for managing daily operational tasks, organizing documents, scheduling meetings, and ensuring smooth workflows across the team. This position requires a detail-oriented professional with excellent time...

  • Administrative Assistant

    2 days ago

    Philippines Remote VA Full time

    Job Title: Administrative Assistant (Central Reach Experience Required) Location: Remote Employment Type: Full-Time Job Description:We are seeking a proactive and detail-oriented Administrative Assistant with proven experience using Central Reach. This role is critical in supporting our operations team and ensuring smooth day-to-day administrative...

  • Administrative Assistant

    1 week ago

    Philippines Remote VA Full time ₱25,000 - ₱40,000 per year

    About the Role:We are seeking a highly organized and proactive Administrative Assistant to support our team with various operational tasks. The ideal candidate will be responsible for maintaining our daily schedules, managing communication channels, and ensuring smooth administrative operations. This role requires excellent organizational skills, attention...

  • Administrative Assistant

    4 days ago

    Philippines Inside Out Full time

    ** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT." PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH" JOB TITLE Administrative AssistantJOB IDDEVICE1 INDUSTRYLogisticsLOCATIONLATAM / PH JOB STATUSPart-Time (20–25...

  • Administrative Assistant

    4 days ago

    Philippines Shangri-La Group Full time

    Shangri-La Mactan, CebuNestled amidst 13 hectares of lush greenery, landscaped gardens and with a 350-meter white-sand beach, Shangri-La Mactan, Cebu is a multi-faceted leisure destination that provides a compelling mix of luxury relaxation and wellness, lively entertainment, and exciting recreational activities. Guests can savour beach-side luxe within its...

  • Administrative Assistant

    1 week ago

    Philippines Remote VA Full time ₱25,000 - ₱40,000 per year

    We are in need of an Administrative Assistant who will provide daily support to our team by managing schedules, handling communications, maintaining records, and utilizing Kixie Call Dialer for outreach and follow-ups. This role requires excellent organizational skills and a customer-focused attitude.Key Responsibilities Make outbound calls and follow up...

  • Administrative Assistant

    1 week ago

    Philippines East West Banking Corporation Full time

    About the job Administrative AssistantAbout the JobLocation: Greenhills WestCorporate Title: Rank & FileWork Arrangement: On-siteOur Branch Banking team is looking for experienced professionals to join us in Greenhills with the role of Administrative Assistant.In this role you provide efficient administrative support to the division, including coordinating...

  • Administrative Assistant

    1 week ago

    Philippines Remote Raven Full time ₱1,200,000 - ₱2,400,000 per year

    About the RoleWe are seeking a highly organized and resourceful Administrative Assistant to support our team in contract management, payment collections, and process optimization. This role is ideal for someone who is tech-savvy, detail-oriented, and experienced in streamlining workflows through automation tools.The ideal candidate will play a key role...

  • Legal Administrative Assistant

    1 week ago

    Philippines Transitions Executive Search + Hr Business Solutions Full time ₱150,000 - ₱250,000 per year

    Job Description Administrative Assistant - International Patent Law Firm, Philippines   An international patent law firm is in need of an Administrative Assistant to join its expanding team. The successful candidate, reporting to the Head of Administration, will be responsible in providing administrative support to the company which includes, but not...