Corporate Secretary Executive

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.We operate 3 business segments: Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign.  We are the market leaders in Singapore with ~5% market share of all new business incorporations Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businessesSleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK.  We have around 500 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years.  Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.  Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.RequirementsWe are looking for an Corporate Secretary that is excited about the below Mission and Outcomes.Mission: The Company Secretary Executive based in the Philippines will play a pivotal role in delivering exceptional corporate services to our clients.Outcomes:You will report to the Australia Corporate Secretary Manager and manage a portfolio of clients, ensuring high-quality service delivery, timely execution, accurate billing, and strong client relationships. Your role will be key in driving client satisfaction and retention.As a primary point of contact for your clients, you will be approachable and available to address their needs effectively. Additionally, you must be willing to be appointed as a named secretary for clients in your portfolio.You are expected to plan and manage your workload efficiently, delivering services within the agreed scope and timelines. From the outset, you should demonstrate expertise in Australia's regulatory framework, including but not limited to the Corporations Act, financial reporting requirements regulated by ASIC, and compliance aspects of various company structures in Australia.A deep understanding of client operations, processes, and business objectives will be essential for success in this role. You will leverage this knowledge to provide tailored support and guidance.You will also play a key role in mentoring junior team members, offering guidance on complex client matters to ensure issues are resolved effectively and appropriately.Collaboration with key stakeholders will be essential to drive strategic outcomes such as process automation, optimized workflows, exceptional customer service, filing accuracy, statutory compliance, and improved profitability.At all times, you and your team must operate with efficiency and effectiveness, continuously improving processes and knowledge-sharing. Above all, you are expected to uphold the highest professional standards and maintain strict client confidentiality.Must have experience : At least 2 years of experience (or more) in a comparable company/corporate secretary role assisting a number of SME clients.Expert understanding of the Corporations Act 2001 and ASIC/company operational/reporting requirements.High level of accuracy, proactive problem-solving abilities.Showcase exceptional communication, client service, and time prioritisation skills.Have a track record of success in a fast-paced, deadline-driven environment, and thrive in a close-knit, supportive team dynamic.Proficiency in English.Excellent organizational and time management skills.Flexibility to adapt to a fast-paced and high-pressure working environment.Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.Humility: There is so much we don't know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you're more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.Data driven: We are a data rich business with ~15,000 small customers.  Each decision we make can impact many more people than we realise - so it's critical that we use sound data to support our strategies and review the success of our initiatives.Can have tough conversations in a positive way: It's not a matter of if, but when difficult interpersonal situations arise.  Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work.  People that proactively have tough conversations with kindness build empathy, trust and great working relationships. Tech + services savvy: We are a tech-enabled services business, automating traditional, manual processes and delighting customers while doing so.  You will thrive as someone who understands and is excited by the challenges and opportunities of utilising software to scale a business.Problem Solving: You'll need to be able to think on your feet as this role requires you to identify, diagnose, and resolve production issues quickly, reducing downtime. You will leverage your strong infrastructure and development skills in post-incident reviews to find the underlying cause of failures and prevent future incidents.Attention to detail: You'll be managing multiple, complex work streams from numerous stakeholders.  It will be important for you to keep track of everything and notice when information is missing or inconsistent.Excellent listener and clear communicator: We have a variety of nationalities and for many people, English isn't their first language.  For you to excel, you'll need to be present in your calls and make sure you properly receive and thoughtfully send messages to others in the business.Analytical Mindset: You have a keen eye for detail and a methodical approach to dissecting problems. You excel at analysing complex systems and processes to identify weaknesses and inefficiencies, and your ability to evaluate multiple scenarios enables you to devise the best testing strategies. You apply data-driven decisions to enhance testing coverage and performance metrics, ensuring the highest standards of software quality.Collaboration-Driven: You thrive in a cross-functional team environment, working closely with developers, product managers, and operations teams to ensure alignment on requirements and testing goals. You communicate effectively, advocate for quality throughout the development process, and proactively address potential issues before they arise, fostering a culture of shared responsibility for delivering exceptional software.AI-ready and curious: Sleekbooks already utilises AI capabilities, but there are many more applications to be found and incorporated. We want the candidate to be able to identify additional AI-led applications and be able to ascertain the practicalities of those solutionsThe interview processThe successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.Whether the interviews are held over video call or in person will depend on your location and the role. Introductory Call & Career OverviewA 30-minute video call with a member of our HR team to discuss your application, explore your career background, and understand your expectations for the role.Career deep dive A ~45 minute chat with the Hiring Manager. They'll discuss your last 1-2 roles to understand your experience in more detail.  Behavioural fit assessmentA ~45 minute chat with a leadership team, where they will dive into some of your recent work situations to understand how you think and work.Offer + reference interviewsWe'll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us. +++++Requirement for background screeningPlease be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role. This may include using external vendors to verify the below:- Your education- Any criminal history- Any political exposure- Any bankruptcy or adverse credit historyWe will ask for your consent before conducting these checks. Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at BenefitsSome other great things about working at Sleek…Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment. Flexibility: You'll be able to work from home. If you need to start early or start late to cater to your family or other needs, we don't mind, so long as you get your work done and proactively communicate. You can also work fully remote from anywhere in the world for 1 month each yearFinancial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.Personal growth: You'll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you'll be making decisions, making mistakes and learning. There's also a range of internal and external facing training programmes we run. We're also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.Sleek is also a proudly certified B Corp.  Since we started our journey in 2017, we've been committed to building Sleek as a force for good. In just over 5 years, we've joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy. We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign. We aim to be Carbon Neutral by 2030.