Project Staff

7 days ago

Panabo Davao del Norte, Philippines Aboitiz Power Corporation (Power) Full time

Job Description:

This position is responsible for providing administrative and secretarial support to the North Davao Group.

Job Responsibilities:

  • Manages and maintains team's schedules and appointments by keeping a track of their daily schedule and providing reminders of meetings.
  • Completes a broad variety of administrative tasks including: completing expense reports or requests for payment to process and facilitate payment or reimbursement; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Works closely and effectively with the Group Head to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer", having a sense for the issues taking place in the environment and keeping the Group Head updated.
  • Provides a bridge for smooth communication between the North Davao Group and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Answers and directs all incoming calls to appropriate parties promptly and efficiently.
  • Re-routes customer complaints received in the Group Head's office to appropriate departments for resolution.
  • Receive, release, and records incoming/outgoing memos, documents, including signed checks.
  • Coordinate with accredited service providers for the travel arrangements of executives, including flight and hotel reservations, transportation, and security arrangements.
  • Perform general office duties such as ordering supplies, maintaining records, filing, and retrieving corporate documents, and reports
  • Assists in the preparation of the Operating Expense and Capital Expense budgets including its monthly variance explanations and other needed reports related to the budget.
  • Assists in the disbursement of funds and allowance to due diligence and security teams during the duration of the due diligence project activities.
  • Assists in coordinating the agenda and reference materials of department's team meetings and all-staff meetings.
  • Readily assumes tasks requiring immediate or urgent attention that may be reasonably assigned by the Team Leader

Job Qualifications:

  • a graduate of business or behavioral science courses
  • preferably with prior experience in general administrative work
  • well acquainted with Google Office applications

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