Finance & Admin Specialist

2 days ago

Manila, National Capital Region, Philippines Agilitec IT Full time

Salary Range: USD 1,300 – USD 1,500 per month

Working Schedule: Monday – Friday, Pacific Standard Time

Job Overview

We are looking for a detail-oriented Finance & Admin Specialist to support our bookkeeping, payroll, administrative, and executive operations. This role requires strong organizational skills, accuracy, and discretion in handling financial and confidential information while working closely with leadership, sales, and external partners in a remote setup.

Systems & Tools Access

The role will work with, but is not limited to, the following tools and platforms:

  • Google Workspace (Docs, Sheets, Gmail, Calendar, Groups)

  • Slack

  • Zoho (Digioh, Push Planet, Conversion Bus)

  • Recurly

  • HubSpot

  • TriNet

  • Multiplier

  • HelpScout

  • QuickBooks

  • Bank of America (Digioh, Push Planet, Conversion Bus)

  • Wise

Key Responsibilities

Bookkeeping & Billing

  • Update and mark invoices as paid in Zoho based on Bank of America records

  • Create and manage one-time and recurring invoices in Zoho and Recurly

  • Update billing amounts and process one-time payments in Recurly

  • Handle invoicing for direct customers and reseller accounts

  • Pay vendors through QuickBooks

  • Coordinate with Sales and Customer Success via Slack regarding deal and billing inquiries

  • Follow up on overdue invoices

Payroll Support

  • Review and approve employee expenses prior to payroll processing

  • Coordinate with CRO on quarterly commission validation and entries

  • Ensure time-off requests are properly reflected in payroll

  • Review and process semi-monthly payroll

  • Liaise with TriNet and Multiplier on payroll, employee, and compliance matters

  • Process contractor payments via Wise and Bank of America

Administrative Support

  • Manage user access, password resets, and Google Groups in Google Workspace

  • Ensure SOC 2 onboarding requirements are completed for new hires

Executive Support

  • Manage CEO and CTO email inboxes and calendars

  • Prepare meeting agendas and provide scheduling support

  • Coordinate and send gifts as requested by leadership

Qualifications

  • Strong attention to detail and high level of accuracy

  • 2-3 years of experience handling payroll, bookkeeping, or finance-related tasks preferred

  • Ability to manage confidential and sensitive information with discretion

  • Strong organizational and time-management skills

  • Excellent written and verbal communication skills

  • Comfortable working with multiple systems and learning new tools

  • Ability to work independently while collaborating with cross-functional teams

  • Admin Partnership Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Institute of Management (AIM) Full time

    The Admin Partnership Specialist, under the direction of the Partnership Director, provides administrative support and ensures the smooth function of the unit's operations in handling the whole partnership process and its requirements.Responsibilities:Provides administrative support to the Partnership Director ensuring the smooth function of the unit. This...

  • Admin Specialist

    3 days ago

    Manila, National Capital Region, Philippines Maxx and Bruno Pet Nation Corp Full time

    About usThe company is an importer of pet supplies. Most of our employees likes pets or are fur-parents. We are composed of young and energetic individuals. We have high value for respect and professionalism. But we ensure that we employees still get to have some fun and relaxation from time to time.Qualifications & experienceMust have at least 5 years...

  • Admin Specialist

    2 weeks ago

    Manila, National Capital Region, Philippines Total Shape Full time

    The Role: Company: Total ShapeLocation: Work From Home (Remote)Salary: $1,200 – $1,500 USD per month (based on experience)Job DescriptionWe are seeking a detail-oriented and proactive Admin Specialist to join our growing remote team. The ideal candidate will provide administrative support across various departments, help manage internal documentation, and...

  • Paid Ads Specialist

    5 days ago

    Manila, National Capital Region, Philippines AMPED HQ PTY LTD Full time

    Amped HQ is growing fastWe need the best of the best to come and contribute to our staff & clients.With unprecedented client and employee retention, Amped HQ is out to disrupt the industry in opportunities for both clients and employees. Bringing together the best talent, leadership & systems while fostering real relationships, personal & professional...

  • Finance/Admin Supervisor

    5 days ago

    Manila, National Capital Region, Philippines FLERZ Management Consultancy Services Full time

    Who You AreCPA (Certified Public Accountant) is a strong advantage, but not requiredBachelor's degree in Accountancy, Finance, or related field5+ years of relevant accounting experience , ideally in a start-up, FMCG, cosmetics, or e-commerce companyStrong  business mindset  — thinks like an owner, understands impact of financial decisionsOpen to...

  • Finance

    3 days ago

    Manila, National Capital Region, Philippines Group of Companies Full time

    Location: Metro ManilaEmployment Type: Full-Time / Project-based / ContractLevel: Entry-Level - ManagerialAbout OpportunityWe are expanding our Finance Function and opening opportunities across a broad range of roles from accounting and financial operations to planning, analysis, compliance, and managerial positions. Whether you're a fresh graduate starting...

  • Admin staff

    7 days ago

    Manila, National Capital Region, Philippines PUBLiCUS Asia, Inc. Full time

    Company DescriptionSince 2003, PUBLiCUS Asia, Inc. has effectively represented its clients before local, national, and international governments by providing targeted, fully integrated consulting services. The firm formulates, designs, and implements effective, creative strategies to promote clients' interests through political, legislative, and regulatory...

  • Finance Specialist- Cruise Ship Role

    1 week ago

    Manila, National Capital Region, Philippines Navis Consulting Full time

    Position Title:Finance Specialist (Cruise)Position SummaryAs a Finance Specialist, you will be joining a small specialized team who execute efficient and effective transaction processing and providing an expert financial point of view, contributing to proactively driving business results. The Finance specialist supports the finance team by recording on board...

  • We're hiring Finance And Admin Supervisor

    1 week ago

    Manila, National Capital Region, Philippines FLERZ Management Consultancy Services Full time

    Who You AreCPA (Certified Public Accountant) is a strong advantage, but not requiredBachelor's degree in Accountancy, Finance, or related field5+ years of relevant accounting experience , ideally in a start-up, FMCG, cosmetics, or e-commerce companyStrong  business mindset  — thinks like an owner, understands impact of financial decisionsOpen to...

  • Finance Specialist

    1 week ago

    Manila, National Capital Region, Philippines Telstra Full time

    Employment TypePermanentClosing Date1 Dec :59pmJob TitleFinance Specialist (CPA/CA Qualified)Job SummaryJob DescriptionWho We AreWe're Australia's leading telecommunications and technology company. With a global presence in more than 22 countries, we have a strong global footprint. Our purpose is to build a connected future so everyone can thrive. We're all...