Conveyancing Paralegal

Schedule: Monday to Friday (Full-Time)

AUS 8:00 AM to 5:00 PM AUS AEST

PH 6:00 AM to 3:00 PM

We are hiring for a 100% remote role. For logistical and operational purposes, we are only considering candidates based in the Philippines at this time.

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities

• Independently manage end-to-end conveyancing transactions on the PEXA platform, including creation, preparation, and balancing of workspaces.
• Prepare detailed statement of adjustments, with a strong focus on off-the-plan settlements, including complex rating scenarios (e.g., not separately rated properties).
• Handle GST Forms 1 and 2, including accurate entry and coordination with stakeholders for submission via PEXA.
• Order and manage property searches and settlement documentation.
• Draft, review, and edit legal contracts and correspondence.
• Maintain and manage client files using a CRM system (LEAP experience preferred).
• Monitor shared inboxes (Outlook) and maintain proper documentation of all transactions.
• Track key deadlines and project timelines to ensure timely settlements.
• Input data and generate reports using Google Sheets.
• Stay accessible and responsive via MS Teams for daily communication and updates.

Required Qualifications and Experience

• Minimum 3 years of direct conveyancing experience within an Australian property law firm.
• Proven experience handling off-the-plan conveyancing (house and land packages or similar), including complex settlements.
• Ability to confidently balance PEXA workspaces independently with minimal supervision.
• Able to explain and manage scenarios involving non-separately rated properties, penalty interest, and rate apportionment.
• Experience in liaising with solicitors, brokers, lenders, and other stakeholders (primarily via email).
• High attention to detail and excellent organizational skills.
• Strong command of conveyancing legal language and processes.

Non-Negotiable Skills

• Must be highly experienced in PEXA, not just trained or familiar — you should know the platform like the back of your hand.
• Must be confident preparing off-the-plan settlement adjustments independently.
• Must have completed full transactions — not just assisted or observed.
• If you've only done sales/purchase contracts and not off-the-plan, or if your PEXA use was limited to setting settlements, this role is not a fit.

Preferred Tools and Technical Skills

• PEXA Workspace (Advanced level required)
• LEAP or similar CRM (Preferred)
• Google Suite (especially Sheets)
• Adobe PDF Editor
• Outlook (Email and document management)
• MS Teams (For communication)

Technical Requirements

• A Windows-based PC with at least 16GB RAM
• Stable internet and a professional work environment