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Accounting Assistant

3 weeks ago

Manila, National Capital Region, Philippines Scriveiner Full time

About the Role

The Accounting Assistant will support day-to-day financial operations, ensuring accuracy, compliance, and timely reporting. The ideal candidate will have experience working with UK clients and a solid understanding of UK accounting systems, processes, and standards.

You will work closely with our Finance team to maintain financial records, support month-end closing activities, liaise with suppliers, and help ensure the smooth running of all accounting functions.

Key Responsibilities

1. Financial Transactions

  • Record daily financial transactions in the accounting system with accuracy and consistency.
  • Assist with processing accounts payable (AP) and accounts receivable (AR).
  • Ensure all invoices, receipts, bills, and payment documentation are complete, properly authorised, and filed.
  • Support payment run preparation and supplier invoice checks.

2. Reconciliation & Reporting

  • Perform bank reconciliations and investigate discrepancies in a timely manner.
  • Assist in reconciling supplier statements and ensure any mismatches are resolved.
  • Support preparation of regular financial reports, including P&L, balance sheet, cash flow summaries, and expense trackers.
  • Contribute to month-end and year-end closing activities.

3. Auditing & Compliance

  • Prepare and organise documentation for internal and external audits.
  • Ensure compliance with UK accounting standards, relevant financial regulations, and company policies.
  • Assist in maintaining proper VAT documentation and filing support.

4. Data Management

  • Maintain accurate and up-to-date financial records, both digital and physical.
  • Validate data accuracy across systems and flag inconsistencies proactively.
  • Ensure audit trails are complete and easy to reference.

5. Communication & Collaboration

  • Work closely with internal teams (Purchasing, Operations, Customer Support) to clarify financial queries.
  • Communicate with suppliers regarding invoices, payments, and statement reconciliations.
  • Support ad-hoc financial requests from management.

6. Administrative & Ad-Hoc Tasks

  • Provide administrative support to the Finance team as needed.
  • Assist with budgeting, forecasting inputs, and other financial analysis tasks.
  • Participate in special projects that support Scriveiner's continued growth.

Qualifications & Experience

  • Minimum 1 year of experience working with a UK client or within a UK accounting environment.
  • Solid understanding of UK accounting processes (e.g., VAT, AP/AR workflows, reconciliations).
  • Experience using accounting software (e.g., Xero, QuickBooks, Sage) is highly desirable.
  • Strong proficiency in Excel (VLOOKUP, pivot tables, data cleaning).
  • Familiarity with Amazon/e-commerce accounting is a plus but not required.

Technical Skills

  • Knowledge of basic accounting principles and UK financial practices.
  • Competence in bookkeeping, transaction processing, and reconciliation.
  • Ability to interpret financial reports and identify inconsistencies.
  • Strong organisational skills with excellent attention to detail.
  • Ability to work with digital accounting tools and cloud-based systems.

Soft Skills

  • Strong communication skills, both written and verbal.
  • High level of accuracy and attention to detail.
  • Proactive, reliable, and able to manage time effectively.
  • Ability to work independently with minimal supervision.
  • Strong sense of confidentiality and professionalism.
  • Collaborative mindset with a willingness to support cross-functional teams.