Billing and Collection Officer

4 days ago

Ayala Alabang, National Capital Region, Philippines Netforce International, Inc. Full time ₱900,000 - ₱1,200,000 per year

KEY DUTIES AND RESPONSIBILITIES

Scope of Responsibilities:

A. Billing Validation & Submission

  • Review billing documents prepared by Project Managers (progress billings, retention billings, and variation orders) for completeness and accuracy.
  • Check supporting documents such as accomplishment certificates, project progress reports, and approved change orders.
  • Submit validated billings to clients and secure acknowledgement of receipts.
  • Maintain a log of all billings submitted to track status and due dates.

B. Collection Monitoring & Follow-up

  • Monitor collection status and update the Accounts Receivable aging report.
  • Follow up clients for payment of progress billings, retention, and variation orders.
  • Coordinate with Treasury Manager regarding expected collection dates for cash flow forecasting.
  • Record collections, prepare official official receipts/Service Invoice, and ensure timely turnover and deposit of payments.
  • Resolve billing or collection disputes in coordination with Project Managers and Accounting.

C. Documentation & Reporting

  • Maintain organized billing transmittals, collection receipts, and client correspondence files.
  • Prepare weekly/monthly billing and collection reports for the Treasury Manager.
  • Provide accurate collection forecasts for treasury and cashflow planning.
  • Support external and internal audit requirements by providing billing and collection documentation.

D. Coordination with other departments

  • Work closely with Project Managers to ensure billing validation and payment concerns.
  • Coordinate with Accounting for proper recording of collections and reconciliation of AR balances.
  • Liaise with clients' finance/accounting teams for billing and payment concerns.
  • Provide management with updates on overdue accounts and potential collection risks.

QUALIFICATIONS:

Educational Background:

  • Bachelor's degree in Accountancy, or Business Administration major in Finance, or related field.

Years of experience

  • At least 2 years of experience in billing and collection, preferably in construction or project-based industries.

Competency requirements

  • Experience in handling project progress billings and client collections is an advantage.

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