Legal and Compliance Officer

2 weeks ago

Cubao, National Capital Region, Philippines Digits Trading Corporation Full time

Job description:

The Corporate Compliance Officer – Paralegal will be responsible for ensuring that our company adheres to all legal standards, internal policies, and regulatory requirements. This role is critical in managing our corporate governance, monitoring contracts, and maintaining our standing with various government bodies.

Key Responsibilities:

Corporate Governance & SEC Compliance

  • Prepare and file mandatory corporate disclosures with the Securities and Exchange Commission (SEC), including the General Information Sheet (GIS), Audited Financial Statements (AFS), and Articles of Incorporation.
  • Provide support for Board and Shareholder meetings, including the preparation of notices, agendas, and minutes, and ensure proper filing with the SEC.
  • Assist in corporate restructuring projects, mergers, or branch registrations as required.
  • Monitor the corporate compliance calendar to ensure all SEC, BIR, LGU, and DOLE deadlines are met.

Industrial Relations & Labor Compliance

  • Prepare and manage all documentation required for Labor Inspections and Assessments.
  • Maintain organized compliance records and generate reports using Google Sheets.
  • Oversee the record-keeping and reportorial requirements for 201 files and departmental statistics, including collation and endorsement to HR.
  • Monitor changes in corporate and labor laws and update company compliance policies accordingly.

Contract & Agreement Management

  • Oversee and monitor the lifecycle of various agreements, including Lease Agreements, MOAs, Consignment Agreements, Franchise Agreements, and Consultancy Agreements.
  • Maintain a centralized database of all corporate contracts and obligations, actively tracking expiration dates and renewal timelines.

Government Filings & Regulatory Affairs

  • Monitor and safeguard all corporate licenses and permits, ensuring timely renewals.
  • Manage applications, renewals, and analytics for Data Privacy Officer (DPO) and National Privacy Commission (NPC) registrations.
  • Provide monitoring and assistance for IPO and Trademark filings.
  • Oversee the monitoring of real estate titles, tax declarations, and the payment of realty taxes.
  • Ensure compliance with First Aid, Safety, and other mandatory training requirements.

General Compliance & Reporting

  • Lead year-end compliance reporting and other corporate housekeeping tasks.
  • Develop and maintain a corporate compliance dashboard using Google Sheets or an ERP system to track all compliance activities.

Qualifications:

  • Bachelor's degree in Law or Legal Management. A law degree is a strong advantage.
    •
  • Proven experience as a Compliance Officer, Paralegal, or in a similar corporate legal role for at least 3-5 years.
  • In-depth knowledge of the Philippine Corporate Code, Labor Code, SEC regulations, and other relevant legal requirements.
  • Strong experience in managing government filings and corporate secretarial work.
  • Exceptional organizational skills and a keen attention to detail.
  • Ability to manage multiple priorities and meet tight deadlines.
  • Excellent written and verbal communication skills.
  • Proficient in using Google Suite (especially Google Sheets) and/or ERP systems for monitoring and reporting.
  • High degree of professionalism and integrity.

Core Competencies:

  • Legal Writing and Drafting
  • Administrative and Organizational Skills
  • Confidentiality and Discretion
  • Initiative and Proactiveness
  • Coordination and Communication

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