Senior Project Assistant

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Senior Project Assistant is assigned to the Public Sector Management and Governance Sector Office (SD3-PSMG) within the Sectors Department 3 (SD3). SD3 aims to deliver impactful sector strategy, programs, and integrated solutions that advance ADB's strategic agenda in the region and with ADB's clients. SD3 which is comprised of three sector offices, supports or delivers sovereign, non-sovereign, and advisory operations; deliver knowledge services; support regional departments (RD) and resident missions (RM) in engaging with developing member countries (DMCs); and ensure ADB's technical leadership externally and internally.

SD3-PSMG leads policy development and dialogue, knowledge management, project quality assurance, sector analytic work, and loan and technical assistance processing and administration in the public management, public finance, trade, and governance sectors.

You will be based at our Headquarters in Manila, Philippines and you will report to designated International Staff and Officer (as applicable).

Your Role
As a Senior Project Assistant, you will provide operational support to SD3-PSMG activities. You will also provide operational support in project administration, project processing activities related to loans and TA, database management, and knowledge management.

You Will

• Help prepare necessary loan/grant and technical assistance (TA) documents (concept note, Reports and Recommendation of the President, TA reports, Project and TA Completion Reports) and ensure that these documents observe the latest ADB template and Handbook of Style and Usage and procedures. Coordinate and monitor the team's TAs under processing and coordinate with other staff to ensure eOps/SovOps updating.
• Coordinate and monitor milestone processing events of assigned loan/grant/TAs and report any delay in the processing of these documents to supervisors.
• Support the programming, processing and administration of TAs and loan/grant projects such as selection of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, and Back-to-Office Reports under the guidance of the international staff and project officer.
• Check the eOps/SovOps and Integrated Disbursement System for progress on TA, loan, and grant under implementation.
• Use available IT tools and ADB apps, collect, compile, and analyze relevant data related to the team/office/department to produce routine and ad hoc statistics/reports as instructed.
• Provide support in mission preparation following ADB procedures.
• Ensure accurate updating of relevant databases, and support event organization and knowledge management including communication, internally and externally.
• Support knowledge management activities.
• Provide back-up support to other project/ operations assistants in the latter's absence or relieve other project/ operations assistant.
• Assist on the application of work procedures, guidelines, and formats to other junior operations assistants.
• Perform other tasks that may be assigned by the supervisor.

You Will Need

• Bachelor's degree.
• At least 5 years of relevant professional experience.
• Excellent typing skills. Proficiency in using multiple computer applications, including word-processing, spreadsheet, and graphic design software, commonly employed in international organizations.
• Good coordination and interpersonal skills
• Proficiency in coordinating proper distribution of tasks among other operations assistants.
• Experience working with individuals from different cultural/national backgrounds
• Experience with the role and function of the division/office/department and a good general understanding of the Bank's purpose
• Knowledge of procedures, formats, and standards relevant in the performance of work.
• Capability in making informed decisions on confidential issues and urgent matters, and in the absence of the supervisor.
• Capability to liaise and work with staff within own work location
• Capability to work collaboratively with teams as a constructive team member
• Proficiency in oral and written communication skills in English.
• Please refer to the link for ADB Competency Framework for TL2.

Benefits
ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)

Additional Information
This is a re-advertisement. If you have previously applied, you do not need to resubmit an application. Applications received in response to previous posting will be considered together with applications received in response to this advertisement.

This appointment is open to internal and external applicants.

This isafixed term appointment withoption torenew , initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

• Multiplepositionsatvariousgradesmaybefilledfromthis opening.
• The actual position title and grade will be based on your qualifications, experience and job scope that will be assigned to the selected applicants.
• Location: ADB Headquarters, Manila, Philippines

About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030 .

ADB only hires nationals of its 69 member s.

To view ADB Organizational Chart, please click here .

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation, or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

Primary Location:
Asian Development Bank Headquarters-Philippines-Manila

Department:
Sectors Department 3

Division:
Public Sector Management and Governance Sector Office

Staff Category:
Technical Local - HQ (Multiple Vacancies)

Position Level:
TL2

Job Posting:
05-Sep-2025, 6:11:32 AM

19-Sep-2025, 9:29:00 PM