Accounting Specialist

17 hours ago

Pasig, National Capital Region, Philippines SUNCOAST BRANDS INTERNATIONAL CORPORATION Full time $40,000 - $60,000 per year

Accounting Specialist Job Responsibilities:

Accounts Payable:

  • Receives and processes vendor invoices, employee expense reports and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verifies invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
  • Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system. Maintains alphabetical open invoice file for unpaid invoices.
  • On a weekly basis, reviews invoices scheduled for payment and special check requests, prints approved checks, prepare and routes for signature according to check signing authority.
  • Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
  • Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
  • Receives and answers phone calls from vendors or other departments concerning payment status of invoices.

Accounts Receivable:

  • Validates and checks the details of the sales transactions file and supporting documents for
  • completeness and accuracy.
  • Receives completed sales orders from shipping; verifies accuracy and completeness of all required information including current pricing, extensions, discounts applied, and shipping and handling charges.
  • Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into accounting system. Prints billing invoices and sends to customer.
  • Prints monthly statements and sends to customers. Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals.
  • Receives checks and prepare deposit slips. Prepares and keys remittance advices for posting checks received. Updates and reviews aged receivables for unpaid balances.
  • Verifies monthly totals of sales distribution, sales history, returns, and allowances and cash receipts journal. Coordinates closing with Accounting Manager.
  • Communicates with customers regarding their billing and assists the Credit Manager with collections.

Accounting Specialist Job Qualifications:

  • Bachelor's degree in Accountancy, Finance, or Accounting Information Systems
  • Entry-level position with up to 1 year of experience in clerical or administrative roles. Basic understanding of accounting principles is beneficial.
  • Ability to identify and address basic accounting or documentation discrepancies and provide assistance in resolving them.
  • Familiarity with basic accounting terminology and processes is a plus.
  • Attentive to detail when inputting, reviewing, or verifying financial data.
  • Flexible in taking on a variety of clerical tasks as assigned by the Accounting team.

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