Senior Operations Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Agriculture, Food, Nature, and Rural Development (AFNR) Sector Office (SD2-AFNR) within the Sectors Department 2 (SD2). You will be based at our Headquarters in Manila, Philippines.

You will report to the designated Technical International Staff and Senior Technical Local Staff (as applicable).
Your Role
You will provide operational and administrative support to the assigned team, coordinating activities within the sector office, across ADB, and with external parties. This includes supporting project processing for loans, grants, and Technical Assistance (TA), TA administration, consultant management, document preparation, milestone tracking in ADB systems, database management, knowledge dissemination, and relevant data analysis.
You will a. Project Processing and TA administration

• Support the preparation, review, and finalization of loan, grant, and TA documents (e.g. concept papers, reports and recommendation of the President, TA papers, and project and TA completion reports) ensuring alignment with the latest ADB templates, Handbook of Style and Usage and procedures.
• Coordinate, monitor and update in eOps and SovOps processing milestone events of assigned loan/grant/TAs and report any delays or issues to supervisors.
• Support project implementation activities, including consultant recruitment, processing of claims and contract variations, and preparation of internal memos and drafting of TA and project completion reports, and back-to-office reports under the guidance of the international staff and/or project officer.
• Ensure accurate and timely updating of project and event's database, including records of knowledge dissemination activities.
• Provide back-up support to and relieve operations assistants during their absence, as necessary.

b. Office Administration

• Provide administration and logistical support for the office, including scheduling and coordinating the supervisor's appointments, meetings, travel, and accommodation in accordance with ADB procedures.
• Process mission clearances, Concur travel requests, expense reports, and ensure proper filing and archiving of related documentation.
• Coordinate and support team activities such as meetings, workshops, events, and retreats, including preparing meeting materials and documenting discussions.
• Provide frontline administrative services, including correspondence, and visitors, ensuring inquiries are addressed or referred promptly to the concerned staff.
• Assist other administrative staff in interpreting work area and procedures and formats and help maintain adequate office supplies, inventories, and logistical requirements for the sector office.
• Perform other duties that may be assigned as reflected in the incumbent's workplan.

Qualifications
You will need:

• Bachelor's degree in finance, business administration, public administration, communication, or other related fields combined with relevant experience.
• At least 5 years' relevant professional experience in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets, and proficiency with computer-based applications.
• Good interpersonal and cross-cultural skills with ability to liaise and work effectively with individuals from different professional and cultural background.
• Demonstrable experience in working across multiple teams and organizing events
• Excellent oral and written communication skills in English
• Please refer to the link for ADB Competency Framework for Technical Local Staff 2

Benefits

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Relocation (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans

Additional Information

This appointment is open to internal and external applicants.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members .

To view ADB Organizational Chart, please click here .

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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