
Operations Assistant
4 days ago
JOB SUMMARY
· Responsible for managing store rentals, leasing contracts, and store openings by coordinating with mall administrators, internal departments, and handling negotiations for renewals and discounts.
· Supports business development, oversees administrative tasks such as sales incentives, travel accommodations, permit coordination, and financial reconciliations related to retail store operations.
JOB RESPONSIBILITIES
Billings (Store Rentals)
- Reviews charges, secures KGOS approval, and forwards to Accounting.
- Monitors and reconciles pending balances with malls as needed.
Contracts
- Manages and monitors leasing contracts and renewals.
- Negotiates renewal terms and discounts based on KGOS instructions.
- Serves as the company's liaison between mall leasing and internal departments.
Store Openings
- Prepares and maintains documentation for new store construction.
- Coordinates with Store Planning & Design (SPD) and Accounting department for permits and payment processing.
- Acts as the primary contact for mall leasing and administrators.
Business Development
- Assists managers with mall negotiations, site visits, and P&L projections.
Administrative
- Monitors sales incentives and facilitates travel arrangements for retail teams.
- Coordinates refunds for construction bonds and security deposits of closed stores.
- Works with the Tax department on permits and compliance-related matters.
- Updates retail teams on store development concerns.
- Handles correspondence for charge/penalty waivers requested by MIS and SPD.
- Organizes pre-construction, egress, and balance reconciliation meetings.
- Provides support for HR and other administrative concerns as needed.
JOB REQUIREMENTS
· Bachelor's/ College Degree in Business Studies/Administration/Management, or any business-related courses.
· At least 2-3 years relevant work experience in the related field.
· Experience in a retail company and with knowledge in all facets of store operations.
· Organized, knowledgeable of the job and can give quality output.
· Analytical, has good problem-solving skills, good conflict/feedback management.
· Proven administrative and time management skills.
· Willing to work in Ortigas Center, Pasig City.
Job Type: Full-time
Benefits:
- Company Christmas gift
- Company events
- Employee discount
Language:
- English (Preferred)
Work Location: In person
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