Executive Assistant

Work Arrangement: Fully Remote

Job Type: Independent Contractor, Full-time

Work Schedule: 40 hours per week, US time zones

Locations:

• Philippines
• LATAM (Mexico, Colombia, Argentina, Brazil)
• Other remote regions with strong English communication and startup experience

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for: WATCH HERE

Why Work with Us?

At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview:

The Executive Assistant will provide high-level administrative and operational support to senior leaders, ensuring seamless coordination of schedules, communications, and ongoing initiatives. This role demands excellent organization, confidentiality, and the ability to manage multiple priorities in a remote, fast-moving environment.

Your Impact:

You will unlock executive productivity by handling day-to-day operational tasks, managing communication channels, and coordinating cross-functional initiatives—allowing leadership to focus on strategic growth, team alignment, and high-impact decision-making.

Core Responsibilities:

Executive Operations Support – 50%

• Manage complex calendars, schedule meetings, and prepare agendas
• Draft, review, and manage correspondence on behalf of executives
• Maintain structured systems for reminders, follow-ups, and meeting preparation

Project Coordination – 30%

• Support the execution of executive-led projects and operational initiatives
• Track deliverables, deadlines, and stakeholder alignment
• Ensure timely follow-ups and smooth workflow between departments

Communication & Confidentiality – 20%

• Act as liaison between leadership and internal/external stakeholders
• Maintain discretion with all sensitive and confidential information
• Ensure communications are clear, polished, and aligned with executive standards

Requirements:

Must-Haves

• 1+ years of experience as an Executive Assistant or in a similar administrative role
• Excellent organizational, time management, and communication skills
• Proficiency in Google Workspace or Microsoft Office
• Ability to manage multiple priorities in a remote, fast-paced environment
• High professionalism and strong sense of confidentiality

Nice-to-Haves

• Experience supporting international clients or distributed teams
• Background in startups or high-growth environments
• Familiarity with productivity or workflow tools (Notion, Asana, Slack)

Tools Proficiency:

Required:

• Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office
• Slack, Gmail, Zoom
• Basic project tracking tools (Sheets, Calendar, Notion, or similar)

Preferred:

• Notion or Asana
• CRM familiarity (HubSpot, Airtable)
• Scheduling tools (Calendly, Google Calendar advanced functions)

Benefits:

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process:

• Application
• Screening
• Skills Assessment
• Initial Interview
• Final Interview
• Job Offer
• Client Onboarding

Ready to Join Us?:

If this role aligns with your skills and career goals, we'd love to hear from you. Apply now to take the next step in your journey with Pearl Talent.