admin staff

2 weeks ago

Malabon City, Philippines Profence Systems Corp. Full time ₱150,000 - ₱300,000 per year

RESPONSIBILITIES:

·  Purchasing: Act as the main in-charge of purchasing: process PRs/POs, coordinate with suppliers, monitor deliveries. Maintain supplier database and assist in supplier evaluation (ISO KPI compliance)

·  HR & Admin Support: Monitor attendance and prepare DTR of employees and subcon. Assist in employee requests and coordinate. Support HR with basic recruitment, onboarding, and training logistics

·  Accounting Support: Handle bank transactions (deposits, withdrawals, supplier payments). Ensure accurate documentation and timely submission of expense reports. Assist in transaction monitoring and bookkeeping.

·  Warehouse: Maintain and monitor stock records, in/out documentation, and ensure accuracy of inventory reports. Handles monitoring of stocks, processing of order and do proper documentation.

·  General Administration : Manage office supplies, utilities, and service providers. Organize meetings, schedule appointments, and assist with travel bookings when needed. Handle incoming calls, emails, and correspondence in a professional manner. Maintain filing systems and company records. Assist in submission and payment of  monthly government reports and dues on time. Act as company liaison with government offices for reportorial requirements. Support management and other departments in special projects as assigned

Qualifications:

·       Graduate of a business-related course or equivalent experience

·       Strong organizational and multitasking skills with attention to detail

·       Proficient in MS Office (Word, Excel, PowerPoint); experience in accounting systems is a plus

·       Excellent communication and interpersonal skills

·       Trustworthy, reliable, and able to work independently

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