Virtual Assistant

2 weeks ago

Work from Home, Philippines Offshore 247 Full time

We're hiring a Virtual Assistant to support an established Australian Electrical & HVAC services company. This is a straightforward role focused on invoicing, quoting, admin tasks, and basic scheduling. If you're organised, reliable, and experienced with Australian workflows, this could be a perfect fit.

Why You'll Love This Role

  • Long-term, stable position with an Australian client
  • Clear processes and training provided (Invoice2Go system included)
  • Supportive, easy-to-work-with team
  • No sales, no cold calling — purely admin and coordination
  • Opportunities to grow into more responsibilities over time

What You'll Do

  • Prepare and send invoices and quotes (Invoice2Go; experience with MYOB, Xero, or similar is welcome)
  • Update job records, customer details, and internal spreadsheets
  • Coordinate with the Australian internal team via email
  • Scheduling of technicians (calendar updates, adding jobs, simple bookings)
  • Maintain well-organised digital files and documentation
  • Support daily operations with standard VA/office tasks

Minimum Requirements (All Required)

  • 2+ years Australian experience in an admin, support, or VA role
  • 1+ years Electrical or HVAC industry experience in an office/admin capacity
  • Invoicing and/or quoting experience in any software (Invoice2Go, MYOB, Xero, etc.)
  • Strong English communication skills — written and verbal
  • Solid administrative background
  • Basic scheduling experience
  • Tech skills:
  • CRM familiarity (any system)
  • MS Office and/or Google Workspace
  • Comfortable with cloud-based tools
  • Reliable home-office setup (fast internet, quiet workspace, updated computer)

Work Schedule

  • Work-from-home (Philippines)
  • Monday–Friday
  • 6:00 AM–3:00 PM PH Time
  • Long-term, stable role with consistent workload

Compensation & Benefits

  • ₱35,000–₱45,000/month
  • 13th Month Pay & HMO
  • Long-term employment with a stable AU company

Job Type: Full-time

Pay: Php35, Php45,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Application Question(s):

  • Have you worked for an Australian company in an admin, office, or virtual assistant role?

  • Have you worked for an Electrical or HVAC company in an office/admin role?

  • Do you have at least 2 years of total admin, office, or VA experience?

  • Do you have experience preparing invoices or quotes (in any system such as Xero, MYOB, Invoice2Go, etc.)?

  • Can you work Monday–Friday, 6:00 AM–3:00 PM PH Time?

Work Location: Remote

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