Senior ECommerce Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Nordic Sculpt Full time $80,000 - $120,000 per year

Is This You?

  • Do you love being the go-to problem-solver—turning a COO's ideas into clear, actionable plans that actually get done?
  • Are you confident balancing fast-moving e-commerce tasks with executive-level logistics like calendars, travel, and big-picture coordination?
  • Do you love building systems in Notion/ClickUp/Airtable that make teams faster and more reliable?
  • Can you source new products, partners, and vendors, then keep follow-through tight?
  • Are you proactive, discreet, and excellent at written communication in a remote, fast-moving team?

About Nordic Sculpt

Nordic Sculpt is one of the world's fastest-growing beauty-tech companies, founded in Scandinavia in December 2023. We create science-backed body care solutions designed to deliver clinic-level results at home—without the high costs or hassle.

In a short time, we've expanded to 40+ countries, building a community of thousands who trust us for results they can both see and feel. Our growth is fueled by innovation, integrity, and an uncompromising commitment to customer satisfaction.

Our vision:
redefine body-care technology and become the most trusted global brand in beauty-tech.

Role Summary

You will operate as the COO's senior partner—overseeing e-commerce operations, building and maintaining execution systems (Notion/ClickUp/Airtable), sourcing products and partners, assisting with community building, and handling C-Suite logistics (calendar, travel, property coordination). Success means on-time deliverables, frictionless executive operations, clean documentation, and reliable follow-through across projects.

Responsibilities

  • Oversee day-to-day e-commerce ops (Shopify admin, coordination with CS/Ops/Finance) — to keep the engine running smoothly.
  • Build and maintain systems in Notion/ClickUp/Airtable — so workflows are fast, trackable, and scalable.
  • Source new products, partners, and vendors and manage outreach pipelines — to unlock growth opportunities.
  • Support community building (light content coordination, posting calendars, partner follow-ups) — to strengthen brand presence.
  • Own C-Suite logistics (calendar, travel, houses/planes, key admin) — to protect executive focus and time.
  • Track deliverables and deadlines across teams — to ensure on-time outcomes and reduce bottlenecks.
  • Create concise briefs and recaps — so decisions and next steps are always clear.

Qualifications

Must-Haves

  • Demonstrated experience as an Executive Assistant / Ops EA in a fast-paced environment
  • Strong e-commerce knowledge and hands-on Shopify experience
  • Proven ability to build systems in ClickUp and Notion (Airtable a plus)
  • Excellent written communication, discretion, and stakeholder management
  • High ownership, impeccable organization, and proactive problem-solving

Nice-to-Haves

  • Slack mastery and cross-time-zone coordination
  • Vendor management, basic contract/admin familiarity
  • Light analytics/reporting (dashboards, saved views)

Success Metrics (KPIs)

  • On-time delivery rate: ≥ 95% of assigned milestones hit
  • System adoption: Key workflows documented; teams actively using them
  • Executive time protection: Calendar conflicts minimized; prep packs delivered on time
  • Sourcing pipeline: Qualified leads/vendors added weekly; follow-ups on schedule

What We Offer

  • Competitive salary and performance-based bonuses
  • Courses and training
  • Flexible working hours
  • Remote role
  • A supportive, fast-growing company culture

Salary note:
Starting at $8 (final offer based on experience and location)

We're excited to see why you're the perfect fit for this role.

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