Accounts Payable Specialist
2 days ago
About the Role
We are seeking a detail-oriented and proactive Accounts Payable (A/P) Clerk to join our finance team. This position will manage invoice processing, vendor communications, and weekly payment cycles with accuracy and professionalism. The ideal candidate has experience handling high-volume payables (60–80 invoices weekly) and demonstrates strong organizational and troubleshooting skills.
This role requires someone who can communicate confidently with vendors and internal teams, resolve discrepancies promptly, and manage multiple email inboxes efficiently.
Key Responsibilities:
Invoice Processing & Coding
- Process invoices accurately and ensure all documentation is complete.
- Follow up with internal departments for approvals and clarification on coding.
- Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date.
- Manage multiple shared inboxes for A/P communication and document submission.
Payment Processing
- Prepare and execute weekly payment runs via ACH and in-house check processing.
- Occasionally process payments directly through vendor websites.
- Monitor chargebacks and assist with expense reporting (currently managed in STARR).
- Maintain clear records of all payments and supporting documentation for audits.
Vendor Management & Client Interaction
- Communicate with vendors to resolve billing discrepancies, disputes, and inquiries.
- Manage phone and email correspondence regarding payments and account clarifications.
- Serve as a professional liaison between vendors and internal departments.
Reporting & Systems
- Generate A/P aging reports and assist in reconciling vendor accounts.
- Maintain and update Excel reports (basic formulas, Pivot Tables, VLOOKUP).
- Work within Sage accounting software (experience highly preferred).
- Utilize Concur for expense management and reporting (highly preferred; will train the right candidate).
Compliance & Documentation
- Ensure W-9 documentation is accurate and determine proper processing criteria.
- Assist in preparing audit-ready documentation and support compliance reviews.
- Support continuous improvement initiatives for A/P workflows.
Qualifications
- 2+ years of hands-on experience in Accounts Payable or similar accounting role.
- Experience processing 60–80 invoices weekly in a fast-paced environment.
- Proficient in Excel (formulas, pivot tables, VLOOKUP).
- Experience with Sage (strongly preferred).
- Concur experience highly preferred — training available for the right candidate.
- Strong written and verbal communication skills in English.
- Professional and customer-service-oriented when interacting with vendors.
- Strong problem-solving skills and high attention to detail.
- Ability to manage multiple inboxes and prioritize tasks effectively.
This is a 100% Remote Work
Up to $6/hr
Full time
US time zone
-
Accounts Payable Specialist
2 days ago
Philippines Seapeak Full time ₱150,000 - ₱250,000 per yearDescriptionPosition: Accounts Payable SpecialistLocation: ManilaBusiness Unit: Finance & AccountingDepartment: Accounts PayableReports to: Lead, Accounts PayablePosition SummaryResponsible for processing accounts payable invoices related to operating expenses for the vessels,shore-based overhead invoices, voyage accounting invoices, project invoices, and...
-
Accounts Payable Specialist
2 days ago
Philippines Teekay Full time ₱150,000 - ₱250,000 per yearDescriptionWe are looking for our next Accounts Payable SpecialistThe Accounts Payable Specialist will be responsible for processing accounts payable invoices related to operating expenses for the vessels, shore-based overhead invoices, voyage accounting invoices, project invoices, and expense reports. The Accounts Payable function is centrally located but...
-
Accounts Payable Specialist
2 days ago
Philippines Kinetic Innovative Staffing Full time ₱540,000 per yearROLE: ACCOUNTS PAYABLE SPECIALISTCLIENT: AUSTRALIA; REMOTESHIFT: DAY / MORNING PHTTYPE: FULL TIME, INDEPENDENT CONTRACTORAccounts Payable SpecialistWe are looking for an experienced Accounts Payable (AP) Specialist to join our team. The ideal candidate will have strong experience in SAP and high-volume invoice processing, with the ability to multitask,...
-
Accounts Payable Specialist
3 weeks ago
, Metro Manila, Philippines Partners Group Full timeJoin to apply for the Accounts Payable Specialist role at Partners Group Join to apply for the Accounts Payable Specialist role at Partners Group What It's AboutYou will be responsible for the accurate cost allocation for Partners Group programs globally. You'll manage invoices, resolve discrepancies, and support finance operations, understanding fund...
-
Accounts Payable Specialist
2 days ago
Philippines OnlyExperts Full time $15,000 - $30,000 per yearJob Title: Accounts Payable Specialist (Lawn Services Software)Location: RemoteType: Full-Time / Independent ContractorIndustry: Lawn Services SoftwareReports To: Finance Manager / ControllerAbout the Role:We are seeking a detail-oriented Accounts Payable Specialist to manage our vendor payments and assist with various ad hoc accounting and finance tasks....
-
Accounts Payable Specialist
2 days ago
Philippines Hire Overseas Full time $15,000 - $30,000 per yearWe are seeking a detail-oriented and organized Accounting and Purchasing Specialist to manage accounts payable processes and purchasing operations. The ideal candidate will be responsible for invoice processing, vendor communication, payment processing, reconciliation, and purchase order management. This role requires strong attention to detail, effective...
-
Accounts Payable Specialist
2 days ago
Philippines OnlyExperts Full time $40,000 - $60,000 per yearAccounts Payable Specialist/staff AccountantAbout the clientOur client is a lithium extraction company unlocking brine resources to provide essential rawmaterials to the battery industry. The company was founded in 2016 by a team of engineers passionate about delivering innovations to the mining sector to minimize environmental impact and support the clean...
-
Accounts Payable Specialist
4 weeks ago
, Bulacan, Philippines STO Global Fast Express PH Group Corporation Full timeSTO Global Fast Express PH Group Corporation On-site - Bulacan 1-3 Yrs Exp Bachelor Full-time Job Description Employee Recognition and Rewards Government Mandated Benefits Insurance Health & Wellness ACCOUNTS PAYABLE SPECIALIST Responsible for processing and managing outgoing payments in an accurate, efficient, and timely manner. This role ensures smooth...
-
Accounts Payable Coordinator
3 weeks ago
, , Philippines DOXA Talent Full timeJoin to apply for the Accounts Payable Coordinator role at DOXA Talent Join to apply for the Accounts Payable Coordinator role at DOXA Talent Role SummaryOur client is looking for an Accounts Payable Coordinator who will provide financial, administrative, and clerical support to the organization. This role will be responsible for processing, verifying, and...
-
Accounts Payable Specialist
2 days ago
Philippines SnappyCX Full time ₱200,000 - ₱250,000 per yearSnappyCX is seeking experienced Accounts Payable Specialist to manage full- cycle AP processes, ensuring accurate invoice processing, vendor reconciliation, and timely payments for its client. You will support month-end close activities, maintain accurate GL coding and PO matching, and resolve complex vendor issues. Proficient in ERP systems and skilled at...
