Property Management Assistant

2 weeks ago

Manila, National Capital Region, Philippines BruntWork Full time ₱40,000 - ₱80,000 per year

This is a remote position.

Schedule: Monday to Friday, 8 AM–5 PM PST (with 1-hour unpaid break)
Client Timezone: PST (Oregon)
Total Weekly Hours: 40 Hours

You'll be the cornerstone of operational efficiency for a growing property management company, working directly with the business owners to systematize processes while managing day-to-day tenant relations and property coordination. This isn't just a support role — you'll have the autonomy to create workflows, develop procedures, and build organizational systems that scale with the business.

As the company's first virtual assistant, you'll play a pivotal role in transforming operations while gaining hands-on experience across all aspects of property management.

Responsibilities

  • Draft rental agreements and coordinate DocuSign processes, including applicable addendums.

  • Send welcome letters and guide new tenants through rent payment and maintenance request procedures.

  • Monitor property management software for maintenance requests and follow up to ensure timely resolution.

  • Schedule recurring property tasks, periodic walkthroughs, and coordinate HVAC services across properties.

  • Send seasonal maintenance notices (e.g., sprinkler system winterization).

  • Create and document standard operating procedures (SOPs) and task checklists for operational consistency.

  • Design new forms and documents as business needs evolve.

  • Build self-managing systems and structured workflows for ongoing efficiency.

  • Organize and pre-schedule property-related tasks using company calendar systems.

  • Support future bookkeeping and financial management tasks as the role expands.

Requirements

  • Proven experience in property management or a related administrative role.

  • Ability to work independently and take initiative in process development.

  • Strong communication skills for interacting with tenants, vendors, and owners.

  • Proficiency with property management software and DocuSign.

  • Experience with form creation and document management.

  • Bookkeeping knowledge preferred for future responsibilities.

  • Comfortable working in a fast-growing environment where systems are being built and refined.

Independent Contractor Perks

  • HMO coverage (available in eligible locations)

  • Permanent work-from-home setup

  • Immediate hiring

ZR_28910_JOB

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