Sea Logistics Admin Assistant

9 hours ago

Pasay, National Capital Region, Philippines Business Trends Philippines Full time ₱250,000 - ₱500,000 per year

COD - TIC Invoice Requests:

The individual will be responsible for sending or ticketing all carrier/vendor COD (Cash on Delivery) invoices to our Global Shared Services for payment processing.

Carrier SOA Checking:

This will involve reviewing the statement of accounts upon receiving the status from the Global Shared Services-KCAP or Payables Team to identify which invoices need to be resolved within a specified period or before the Accounts Payable team releases the payment.

Dispatching:

This will involve the daily dispatch of invoices, including monitoring to ensure that all invoices are sent and received by the customers.

DND Invoice Validation:

Review and verify demurrage and detention charges from carriers. If valid, proceed to accept by sending an email to our GSC-Invoice Acknowledgement Team for invoice posting.

Dispute Sending/Monitoring:

Send disputes to carriers if the billings are incorrect and monitor the resolution process until the case is closed

Qualifications:

  • Tech savy (excel, microsoft), fast learner, assertive, good communication skills and keen to details

What you'll be doing

  1. Provide administrative assistance to the Sea Logistics team, including managing enquiries, maintaining customer databases, and preparing reports
  2. Handle inbound customer calls and emails, responding promptly and professionally
  3. Process and track orders, invoices, and other documentation in a timely manner
  4. Support the coordination of logistics activities, such as shipment scheduling and tracking
  5. Collaborate with cross-functional teams to ensure the accurate and efficient processing of information
  6. Undertake general office duties as required, including filing, photocopying, and data entry

What we're looking for

  1. Minimum 1 to 2 years' experience in an administrative or customer service role, preferably within a logistics or shipping environment
  2. Strong interpersonal and communication skills, with the ability to liaise effectively with both internal and external stakeholders
  3. Excellent organizational and multitasking abilities, with a keen eye for detail
  4. Proficient in the use of Microsoft Office suite, particularly Excel and Outlook
  5. A problem-solving mindset and the flexibility to adapt to changing priorities
  6. Fluency in both written and spoken English

What we offer

You'll enjoy a competitive salary, a supportive and collaborative work environment, and the opportunity to develop your skills within a dynamic and growing organization. We also offer a range of employee benefits, including health insurance and professional development opportunities.

Apply now for this exciting Sea Logistics Admin Assistant role

  • General Admin Assistant

    11 hours ago

    Pasay, National Capital Region, Philippines Transcontainer (TCL) Philippines, Inc. Full time ₱250,000 - ₱500,000 per year

    Drive your future forward with Transcontainer (TCL) Philippines, Inc. We are looking for a General Admin Assistant. What are the role and responsibilities?GENERAL ADMIN Monitors and renews company issued-mobile or gasoline plans. Monitors and facilitates renewal of vehicle registrations and insurances. Monitors and facilitates renewal of company...

  • General Admin Assistant

    11 hours ago

    Pasay, National Capital Region, Philippines Transcontainer Philippines Inc. Full time ₱25,000 - ₱28,000 per year

    Drive your future forward with Transcontainer (TCL) Philippines, Inc.We are looking for a General Admin Assistant.What are the role and responsibilities?GENERAL ADMINMonitors and renews company issued-mobile or gasoline plans.Monitors and facilitates renewal of vehicle registrations and insurances.Monitors and facilitates renewal of company...

  • sales forwarding

    2 weeks ago

    Pasay, National Capital Region, Philippines H & Co. International Logistics Corp. Full time ₱800,000 - ₱1,200,000 per year

    Job descriptionEducation & Experience:Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.At least 3-5 years of experience in freight forwarding or logistics sales.Minimum 2 years in a managerial or supervisory role within the logistics or freight forwarding industry.Skills & Competencies:Strong knowledge of...

  • Retail Business Admin Assistant

    1 week ago

    Pasay, National Capital Region, Philippines Private Advertiser Full time ₱400,000 - ₱600,000 per year

    About the roleWe are seeking an experienced Retail Business Admin Assistant to join our dynamic team . This full-time role will be based in Metro Manila and will play a crucial part in driving the success of our store operations.What you'll be doing-Assist in updating and completing all store project materials-Manage and...

  • Marketing and Sales Manager

    4 days ago

    Pasay, National Capital Region, Philippines RIO LOGISTICS (S) PTE. LTD Full time ₱900,000 - ₱1,200,000 per year

    Increase revenue and foster good relationships with existing clients. Generate new leads via cold calling, networking, and referrals. Establish and nurture strong relationships with existing and new clientele. Regularly follow up with clients to promote upselling and enhance retention. Effectively communicate with customers, shippers, and receivers...

  • Admin Assistant

    2 weeks ago

    Pasay, National Capital Region, Philippines CAVDEAL (Cavit Ideal International Construction and Development Corporation) Full time ₱250,000 - ₱500,000 per year

    Graduate of Office Admisitration or equivalentWith 1 year work experience as Admin StaffResponsible monitoring of documentsFast learnerOrganized filingAttentive to detailsCan work under pressureAmenable to work in Pasay CityINTERESTED APPLICANTS MAY APPLY PERSONALLY AT230 CAVDEAL BUILDING EDSA EXTENSION BARANGAY SAN RAFAEL PASAY CITYJob Types: Full-time,...

  • Admin Assistant

    4 days ago

    Pasay, National Capital Region, Philippines Global Quest Consulting Group, Inc. Full time ₱144,000 - ₱360,000 per year

    College GraduateAt least 1-2 years experience as an admin assistantPreferably FMCG industryProficient in Microsoft Office especially Excel (Pivot, Vlook Up, Formulas)Time managementOrganizational skillsDetail orientedJob Types: Full-time, PermanentPay: Php25,000.00 per monthWork Location: In person

  • Operation Excellence Senior Specialist

    4 days ago

    Pasay, National Capital Region, Philippines Hellmann Worldwide Logistics Full time ₱900,000 - ₱1,200,000 per year

    Über unsBist du bereit, mit uns die Zukunft zu rocken? Bei Hellmann stehen unsere Mitarbeitenden im Mittelpunkt unseres Handelns, denn für uns sind Beziehungen von zentraler Bedeutung. Der Einstieg bei uns bedeutet nicht nur, Teil eines globalen Unternehmens zu werden. Es ist eine Einladung, die Zukunft der Logistikbranche gemeinsam mit uns zu gestalten....

  • Admin Assistant

    2 weeks ago

    Pasay, National Capital Region, Philippines Yearnings Outsourcing Cooperative Full time ₱150,000 - ₱250,000 per year

    Deployment Site:2738 F.B. Harrison St, Pasay City, Metro ManilaJob QualificationsBachelors degree in Office Administration, Human Resource Management or any related business courseWith at least 6 months of relevant work experience as an Admin AssistantExcellent oral and written communication skillsKnowledgeable in using Microsoft Application (Word, Excel and...

  • Store Auxiliary

    2 weeks ago

    Pasay, National Capital Region, Philippines POWERSERVE MARKETING & PROMOTIONS CORP. Full time ₱180,000 - ₱204,000 per year

    Job Summary:The Store Auxiliary supports daily store operations and assists in various administrative, logistical, and maintenance tasks to ensure smooth business activities. This role may also involve assisting with site-related tasks such as gathering and organizing detailed information about potential locations for new branches to help assess their...