Admin Staff

2 hours ago

Ayala Alabang, National Capital Region, Philippines BRUVS Builders and Developers Corp. Full time ₱18,000 - ₱50,000 per year

The Admin Staff provides administrative support to the Accounting, Human Resources, and Procurement departments. This role assists in day-to-day operations such as document processing, filing, monitoring transactions, coordinating with suppliers, and supporting employee-related processes. Fresh graduates are welcome to apply; training will be provided.

KEY RESPONSIBILITIES

1. Administrative Support

  • Maintain organized filing and documentation of all office records (physical and digital).
  • Prepare letters, memos, forms, and reports as needed.
  • Assist in scheduling, coordination of meetings, and other administrative tasks.
  • Perform general office duties

2. Accounting Support

  • Assist in encoding and monitoring expenses, petty cash, and reimbursements.
  • Prepare and organize supporting documents for billing, liquidation, and voucher processing.
  • Coordinate with suppliers for billing statements, official receipts, and payment follow-ups.
  • Maintain accurate and up-to-date financial records.
  • Support monthly reporting requirements of the accounting team.

3. Human Resources Support

  • Assist in recruitment activities (job posting, initial screening, interview scheduling).
  • Maintain employee records, 201 files, attendance sheets, and leave monitoring.
  • Help facilitate onboarding and orientation of new hires.
  • Support HR in preparing memos, contracts, certificates, and HR-related documentation.
  • Assist in implementation of company policies and employee engagement activities.

4. Procurement Support

  • Source suppliers and request quotations for materials, equipment, and services.
  • Prepare Purchase Requests (PR), Purchase Orders (PO), and monitoring logs.
  • Coordinate delivery schedules, supplier communication, and follow-ups.
  • Maintain inventory records and update procurement trackers.
  • Ensure proper documentation and timely processing of procurement files.

5. Other Duties

  • Assist in project-related administrative tasks when required.
  • Support management in special assignments.
  • Ensure confidentiality, accuracy, and professionalism in all tasks.

QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Accounting, HR Management, or any related course.
  • Fresh graduates are welcome; experience is a plus but not required.
  • Strong organizational and multitasking skills.
  • Good communication skills (written and verbal).
  • Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace.
  • Detail-oriented, proactive, and willing to learn.
  • Can work with minimal supervision and meet deadlines.

WORKING CONDITIONS

  • Office-based (may require occasional field work or site visits depending on company needs).
  • Monday to Saturday

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Company events
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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