Admin Staff

8 hours ago

Ayala Alabang, National Capital Region, Philippines BRUVS Builders and Developers Corp. Full time

The Admin Staff provides administrative support to the Accounting, Human Resources, and Procurement departments. This role assists in day-to-day operations such as document processing, filing, monitoring transactions, coordinating with suppliers, and supporting employee-related processes. Fresh graduates are welcome to apply; training will be provided.

KEY RESPONSIBILITIES

1. Administrative Support

  • Maintain organized filing and documentation of all office records (physical and digital).
  • Prepare letters, memos, forms, and reports as needed.
  • Assist in scheduling, coordination of meetings, and other administrative tasks.
  • Perform general office duties

2. Accounting Support

  • Assist in encoding and monitoring expenses, petty cash, and reimbursements.
  • Prepare and organize supporting documents for billing, liquidation, and voucher processing.
  • Coordinate with suppliers for billing statements, official receipts, and payment follow-ups.
  • Maintain accurate and up-to-date financial records.
  • Support monthly reporting requirements of the accounting team.

3. Human Resources Support

  • Assist in recruitment activities (job posting, initial screening, interview scheduling).
  • Maintain employee records, 201 files, attendance sheets, and leave monitoring.
  • Help facilitate onboarding and orientation of new hires.
  • Support HR in preparing memos, contracts, certificates, and HR-related documentation.
  • Assist in implementation of company policies and employee engagement activities.

4. Procurement Support

  • Source suppliers and request quotations for materials, equipment, and services.
  • Prepare Purchase Requests (PR), Purchase Orders (PO), and monitoring logs.
  • Coordinate delivery schedules, supplier communication, and follow-ups.
  • Maintain inventory records and update procurement trackers.
  • Ensure proper documentation and timely processing of procurement files.

5. Other Duties

  • Assist in project-related administrative tasks when required.
  • Support management in special assignments.
  • Ensure confidentiality, accuracy, and professionalism in all tasks.

QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Accounting, HR Management, or any related course.
  • Fresh graduates are welcome; experience is a plus but not required.
  • Strong organizational and multitasking skills.
  • Good communication skills (written and verbal).
  • Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace.
  • Detail-oriented, proactive, and willing to learn.
  • Can work with minimal supervision and meet deadlines.

WORKING CONDITIONS

  • Office-based (may require occasional field work or site visits depending on company needs).
  • Monday to Saturday

Job Types: Full-time, Fresh graduate

Benefits:

  • Additional leave
  • Company events
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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