Executive Assistant to CEO

5 days ago

Manila, National Capital Region, Philippines OutsideHire Full time
About Outside Hire: Outside Hire is a growing company with over 75 employees, building custom products and solutions for our clients. We're dynamic, fast-paced, and always evolving - which means we need someone exceptional to keep our CEO focused on what matters most.
About the Role:
We're seeking an outstanding Executive Assistant to partner with our CEO (Philippine-based), who runs two companies simultaneously. This isn't your typical EA role - you'll be a strategic right hand, problem solver, and force multiplier who helps create more time for high-impact decisions.
If you thrive on variety, love bringing order to chaos, and want to be essential to a founder's success, this is your opportunity.
What You'll Own:
Communication & Coordination
  • Manage and triage CEO's email inbox (draft responses, handle routine inquiries, flag priorities)
  • Collect weekly updates from teams across both companies and our 75+ employees
  • Serve as the communication bridge between departments and businesses
  • Handle initial customer support inquiries for new product launches
Time & Task Management
  • Own the CEO's calendar with strategic time blocking and meeting optimization
  • Maintain and prioritize the master task list across both companies
  • Proactively identify what can be delegated, automated, or eliminated
  • Ensure nothing falls through the cracks
Data & Operations
  • Execute data entry and spreadsheet work (you'll receive direction, you'll execute with precision)
  • Create dashboards and reports to track key metrics
  • Document processes and build systems for scale
  • Research and analyze information for business decisions
Strategic Support
  • Anticipate needs before being asked
  • Identify inefficiencies and propose solutions
  • Take ownership of projects from start to finish
  • Act as an extension of the CEO's thinking and priorities

What Makes You Perfect for This:
Must-Haves:
  • Exceptional English (written and verbal) - you'll be drafting emails and communicating on behalf of the CEO
  • Proactive mindset - you see what needs to happen and make it happen without waiting to be asked
  • Problem-solving skills - you think critically, creatively, and outside the box
  • Extreme organization - you can juggle multiple priorities across two businesses without dropping balls
  • Tech-savvy - Experience with or ability to quickly learn: Google Workspace, Slack, Jira, Trello, and Microsoft tools
  • Discretion - you'll handle confidential information with absolute professionals
Bonus Points:
  • Previous EA or executive support experience
  • Experience supporting founders or fast-paced executives
  • Background in customer support or operations
  • Familiarity with US business hours (some overlap required)
  • Experience in tech or agency environments

What You'll Love About This Role:
Variety - No two days are the same; you'll work across strategy, operations, customer experience, and more
Impact - Your work directly affects the CEO's effectiveness and company growth
Growth - Learn the inner workings of running two businesses; potential to grow into operations or management roles
Autonomy - Once you prove yourself, you'll have significant independence and decision-making authority
Flexibility - Remote work with flexible hours (though some availability during US business hours needed)
Compensation & Benefits:
  • Schedule: Full-time (40 hrs/week) or Part-time hrs/week) - we're flexible for the right person
  • Compensation: Competitive salary based on experience (discussed during interview)
  • Eligibility for 13th-mo pay after 1 year of employment
  • Eligibility for paid vacation and sick leaves after three months of employment
  • WiFi Allowance - We cover your internet costs
  • Equipment Stipend - We ensure you have what you need to succeed
  • AI Tools Access - Paid subscriptions to AI tools to help you work smarter
  • Professional Development - We invest in your growth and learning
  • Travel Opportunities - Potential paid travel if business needs arise
  • Start Date: Immediately - we're ready to onboard the right candidate fast
  • Location: Remote (Philippines-based)
  • Work Hours: Flexible with some overlap with US time zones (specific hours negotiable)

Tools You'll Use: Google Workspace, Slack, Jira, Trello, Microsoft Office, and various AI productivity tools

Our Ideal Candidate is Someone Who:
  • Thrives in fast-paced, evolving environments
  • Sees problems as opportunities to create better systems
  • Communicates clearly and professionally
  • Takes pride in making someone else wildly successful
  • Thinks outside the box and brings creative solutions
  • Wants to be indispensable, not just helpful

How to Apply:
Please submit your application with:
  • Resume/CV
  • A 1-2 minute self-introduction video that includes a summary of your experience as an EA and what makes you the best match for this role
  • Cover letter answering these questions:
    • Describe a time you anticipated someone's needs before they asked
    • What's your approach to managing competing priorities?
    • Why are you interested in supporting someone running two companies?
    • What does "thinking outside the box" mean to you? Give an example.
  • Brief writing sample (draft an email responding to this scenario: A customer is asking for an update on their project launch. The project is running 2 days behind due to a technical issue your team is resolving. Write a professional response.)

We're reviewing applications on a rolling basis and will move quickly for exceptional candidates.

Interview Process:
We respect your time. Our process is:
  • Application review hours)
  • Phone/video screening (20 minutes)
  • Working interview with real scenarios minutes)
  • Reference check + offer

Ready to become the CEO's secret weapon? Apply now

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