Records Controller

5 days ago

Quezon City, National Capital Region, Philippines Aspiree Inc. Full time

SCOPE OF WORK

  1. Managing the Project Records Controller Services from the client.

  2. Direct coordination and handling the escalation of critical document issues.

  3. Monitoring the due execution of final and approved documents across all project stages—Concept, Planning & Development, Procurement, Execution, and Financial Closeout. This includes document routing, distribution, sorting, scanning, stamping, filing, and retrieval.

  4. Maintaining a document log for incoming and outgoing transmittals. All final documents shall be logged, sorted, groomed, punched, tagged, organized, and filed based on the PLC checklist. Electronic files shall be converted from PDF to OCR format and uploaded to RIMS and SharePoint.

  5. Ensuring all documents are complete, approved, acceptable, and submitted within the agreed schedule.

  6. Maintaining a repository of project documentation and information in the records library.

  7. Identifying, maintaining, securing, and protecting both hard copies and electronic copies of project folders.

  8. Delivering compliance reports and document status updates as may be necessary to account for the complete services.

  9. Coordinating with the project team members to ensure the completeness of project folders.

  10. Following up on overdue and pending documents with reviewers to ensure adherence to the agreed turnaround time (TAT).

  11. Performing other related functions inherent to team operations.

  12. Attending kick-off meetings and weekly coordination meetings with the project team while delivering updates on document status.

JOB QUALIFICATIONS

  1. A bachelor's graduate of any degree.

  2. With at least 2 years of experience in document control, records management, or similar roles.

Job Types: Full-time, Fixed term

Contract length: 24 months

Pay: Php18, Php19,000.00 per month

Benefits:

  • Company Christmas gift
  • Health insurance

Work Location: In person

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