Warehouse Admin

REPORT TO: Warehouse Manager

DEPARTMENT: Warehouse Department

BRIEF DESCRIPTION:

The Warehouse Admin provides administrative, clerical, and logistical support to ensure the smooth day-to-day operations of the warehouse. The role covers managing supplies and PPE monitoring, documentation, billing coordination, handling cash requests, reimbursements, and liquidation, communication with other departments, and supporting both operational and warehouse employee- related needs.

DUTIES AND RESPONSIBILITIES:

• Monitor and request replenishment of warehouse supplies through the Admin Department to ensure continuous availability.
• Process PPE requests, maintain issuance records, and ensure proper tracking and accountability forms are in place.
• Handle cash requests, reimbursements, and liquidation of expenses.
• Prepare and issue Payment Requisition Forms (PRF) for storage billing and ensuring timely submission to the Finance Department in the Makati Office.
• Ensure all billing-related documents are transmitted on time to the Finance Department in the Makati Main Office.
• Maintain cleanliness and orderliness of office spaces, stock and locker rooms.
• File all warehouse documents and coordinate the transfer of records to the Tondo Office for safekeeping.
• Coordinate with relevant departments regarding administrative concerns (e.g., internet downtime, printer troubleshooting, air-conditioning cleaning and maintenance).
• Support and help organize departmental activities, such as General Assembly, meetings, and team- building events.
• Assist in preparing simple reports for warehouse supplies, PPE usage, and expense tracking when required.
• Perform other administrative and clerical tasks as assigned by the Warehouse Manager.
• Good Warehousing Practice and Good Operating Practice
• Observes and complies with safety standards.
• Notifies immediate superior for any unsafe and untoward act / situation in the area.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Office Administration, Logistics, or related field(preferred but not required).
• At least 1–2 years of experience in administrative, warehouse, or logistics support.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and Google Sheet.
• Familiar with filing systems and office equipment (printers, scanners, copiers).
• Strong organizational and multitasking skills.
• Keen attention to detail and accuracy in records management.
• Ability to handle cash requests and financial documentation responsibly.
• Effective communication and interpersonal skills.
• Trustworthy, reliable, and highly accountable.
• Proactive and resourceful in solving administrative and operational issues.
• Team player with a service-oriented mindset.
• Flexible and adaptable to dynamic warehouse environments

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

• Company events
• Employee discount
• Health insurance
• Life insurance
• Paid training

Work Location: In person