Accounts Payable Supervisor

1 day ago

Biñan, Calabarzon, Philippines Glades International Corporation Full time

Company Description

Glades International Corporation, established in 1996 in Biñan, Laguna, Philippines, is a family-owned business and a leading supplier of thermoformed plastic cups, containers, and lids. Employing over 500 people, the company partners with global leaders such as McDonald's, Starbucks, Nestlé, and Unilever, offering high-quality, sustainable food packaging solutions that help reduce carbon footprints. With a strong commitment to customer satisfaction and operational excellence, Glades International aligns its management system with the Global Food Safety Initiative – British Retail Consortium standards. Our advanced offerings include both thermoformed and injection-molded products, supported by a skilled team dedicated to innovation and service.

Accounts Payable Supervisor

Job Description

Accounts Payable Supervisor is responsible for overseeing the end-to-end AP process to ensure timely, accurate, and compliant payment of all company obligations. The role supervises AP staff, coordinates with internal departments and external vendors, and ensures adherence to company policies and accounting standards.

Job Description

Accounts Payable Management

  • Oversee the entire Accounts Payable process, ensuring accurate and timely processing of invoices, expense reports, and payments.
  • Review, verify, and approve AP transactions for completeness, accuracy, and proper documentation.
  • Ensure proper matching of invoices, purchase orders, and receiving reports (3-way matching).
  • Monitor aging of payables and ensure payments are made within agreed terms.
  • Handle vendor concerns, reconcile statements, and resolve discrepancies promptly.
  • Ensure proper accruals for monthly financial close.

Supervision & Leadership

  • Supervise and guide AP staff; assign tasks and monitor performance.
  • Provide training and coaching on AP processes, compliance, and system usage.
  • Ensure adherence to company policies, internal controls, and audit requirements.

Compliance & Reporting

  • Prepare AP-related reports such as aging, open PO reports, and monthly AP summaries.
  • Ensure compliance with tax regulations (e.g., withholding taxes, VAT, BIR requirements).
  • Assist in internal and external audits by providing required documents and reports.
  • Recommend process improvements to strengthen controls and efficiency.

System & Process Management

  • Maintain accurate vendor master data.
  • Coordinate with Procurement, Finance, and Operations to resolve issues or improve procedures.
  • Support the implementation or enhancement of AP modules in the accounting/ERP system.

Qualification

  • Bachelor's degree in Accountancy.
  • At least
    3–5 years of relevant experience
    in Accounts Payable;
    2 years supervisory experience
    preferred.
  • Strong knowledge of AP processes, accounting principles, and internal controls.
  • Experience with ERP/accounting systems (SAP, Oracle, QuickBooks, NetSuite, or similar).
  • Strong understanding of BIR regulations related to AP (withholding tax, VAT, invoicing).
  • Excellent analytical skills, attention to detail, and problem-solving abilities.
  • Strong leadership and people-management skills.
  • Ability to handle high-volume transactions and meet deadlines.
  • Strong communication and vendor management skills.
  • Proficiency in MS Excel and financial reporting.

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