Executive Assistant

5 hours ago

Taguig, National Capital Region, Philippines JLL Full time

Key Purpose
The key purpose of an Executive Assistant is to provide comprehensive support to high-level executives and ensure the smooth functioning of their daily operations. Acting as the central point of contact, filtering information, and managing executive's workflow, the Executive Assistant manages the executive's schedule, handle correspondences, prioritizes and coordinates meetings, anticipating their needs and ensuring they have everything required for successful engagements.

Additionally, they oversee the organization and flow of information, maintaining effective communication channels with various stakeholders, including internal teams, clients, and external partners. An Executive Assistant assists in preparing reports, presentations, and other relevant documents, ensuring accuracy and confidentiality.

They are adept at problem-solving, collaborating with different departments, and handling and maintaining sensitive and confidential information with the utmost discretion. Ultimately, an Executive Assistant plays a vital role in enhancing the productivity and effectiveness of executives, allowing them to focus on strategic decision-making and maintaining a well-organized and efficient work environment.

Job Description
Job Responsibilities

  • Provide Senior-Level executive administrative support.
  • Coordinate complex scheduling and calendar management.
  • Manage and monitor executive inbox and correspondences.
  • Manage travel logistics (visa/entry permits, flights, accommodations, other transportation needed) and activities.
  • Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings.
  • Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement.
  • Conduct research, gather data, and prepare executive-level reports, documentation, and presentations.
  • Organize and maintain documents and files ensuring ease of access and retrieval of information.
  • Assisting with various special projects and assignments to support the executive's business objectives.
  • Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters.
  • Develop, build, and maintain effective working relationships with the executive, colleagues, and internal and external stakeholders.
  • Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism.
  • Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges.
  • Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.).

To Apply you need to have

  • Bachelor's degree or equivalent experience is strongly preferred.
  • At least 5-7 years of executive assistant experience supporting high-level executive (In-Country, Regional, or Global)
  • Strong time-management skills and ability to organize multiple ongoing activities.
  • Ability to handle multiple executives across multiple time zones.
  • Amenable to hybrid work set-up.
  • Proven ability to handle confidential information discreetly in a diplomatic manner.
  • Unflappable, flexible, and can overcome a learning curve quickly.
  • Extremely strong communication skills on multiple platforms and mediums (email, text, in-person, video calls, etc.).
  • Tech savvy and familiar with working in the Microsoft Office suite, Adobe Acrobat, Webex, Workday, PeopleSoft, etc.

  • Executive Assistant

    5 hours ago

    Taguig, National Capital Region, Philippines Sutherland Full time

    Company Description Sutherland is seeking an attentive and goal-oriented person to join us an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you Job Description As an Executive Assistant,...

  • Executive Assistant

    6 hours ago

    Taguig, National Capital Region, Philippines Sutherland Full time

    Company Description Sutherland is seeking an attentive and goal-oriented person to join us an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you Job Description As an Executive Assistant,...

  • Executive Assistant

    5 hours ago

    Taguig, National Capital Region, Philippines Transnational Diversified Group, Inc. Full time

    Job summaryThe Executive Assistant provides high-level administrative support to executives, ensuring smooth day-to-day operations. They manage calendars, schedule meetings, coordinate travel arrangements, and handle communication on behalf of executives.The Executive Assistant also prepares reports, organizes documents, and assists in project management,...

  • Executive Assistant

    4 hours ago

    Taguig, National Capital Region, Philippines Ubiquity Global Services Full time

    We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.The ideal candidate is detail-oriented, discreet, and capable of managing multiple...

  • executive assistant

    6 hours ago

    Taguig, National Capital Region, Philippines Best Reliable Resources Corp. Full time

    WE'RE HIRINGOnsite | BGC, TaguigFull-timeWe're expanding our team and looking for passionate, skilled professionals to grow with us. If you're ready for your next big career move, explore our open roles below and find where you fit best.EXECUTIVE ASSISTANTBe the face of leadership. We're looking for a highly professional, confident, and well-presented...

  • Executive Assistant

    6 hours ago

    Taguig, National Capital Region, Philippines Ubiquity Full time

    We are seeking a highly organized, proactive, and trustworthyExecutive Assistantto provide both professional and personal support to a President. This role is critical in ensuring day-to- day efficiency, organization, and follow-through across business and personal matters.The ideal candidate is detail-oriented, discreet, and capable of managing multiple...

  • Executive Assistant

    5 hours ago

    Taguig, National Capital Region, Philippines RETAIL DYNAMICS INDUSTRIES INC. Full time

    POSITION: Executive AssistantReports to: CEOKey Responsibilities:Executive & Administrative SupportManage the CEO's calendar, appointments, meetings, and travel arrangements.Prepare, review, and organize correspondence, presentations, reports, and briefing materials.Serve as the primary point of contact between the CEO and internal/external...

  • Executive Assistant

    4 hours ago

    Taguig, National Capital Region, Philippines Western Pacific International Holdings Inc. Full time

    Company Name : WESTERN PACIFIC INTERNATIONAL HOLDINGS INC. Position Title : Executive Assistant Department / Functional Area : Operations Reports to : CEOLevel : Rank and File Work Location: BGC, Taguig Position Objective:The Executive Assistant will provide high-level administrative support to the executive team. This role is essential in...

  • IT Executive Assistant

    4 hours ago

    Taguig, National Capital Region, Philippines Hunter's Hub Inc. Full time

    Bachelor's Degree in Computer Science, Information Technology, or a related field3+ years of professional experience of executive assistance to senior level ITAbility to understand IT concepts, terminology, and workflowsManage calendars, meetings, and travel arrangements for IT executivesCoordinate IT leadership meetings, prepare agendas, minutes, and action...

  • Executive Assistant

    6 hours ago

    Taguig, National Capital Region, Philippines The Aivee Group Full time

    The Executive Assistant will provide high-level administrative, operational, and strategic support to the General Manager, ensuring their time, priorities, and communications are effectively managed. This role requires exceptional organizational skills, discretion, and the ability to coordinate across multiple business units, including The Aivee Group's...