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Marketing Administration

4 hours ago

Makati City, National Capital Region, Philippines Group of Companies Full time


Job Overview

We are looking for a detail-oriented Admin Executive to support marketing and finance operations, with a strong focus on Marketing Development Funds (MDF) and marketing expense management. This role plays a key part in ensuring accurate tracking, timely submission, and proper documentation of marketing-related expenses while coordinating closely with internal teams and external suppliers.

Key Responsibilities
MDF & Marketing Expense Management

  • Coordinate and monitor all MDF and marketing-related expenses to ensure timely submission and approval

  • Prepare and submit marketing expense claims in compliance with internal finance policies

  • Maintain accurate records of approved budgets, expense utilization, and pending claims

  • Follow up with finance teams on claim status and assist in resolving discrepancies

Data Entry & Documentation

  • Ensure accurate data entry for supplier invoices, purchase orders, and expense requests

  • Maintain organized digital and/or physical filing systems to support audit requirements

  • Reconcile supplier invoices against approved expense requests and supporting documents

Supplier & Internal Coordination

  • Liaise with suppliers to collect invoices and required documentation

  • Coordinate closely with Marketing, Finance, and GTM teams to align on expense timelines and approvals

  • Provide support for the supplier onboarding and information updates when needed

Qualifications & Requirements

  • Education: Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field

  • Experience: 2–4 years of experience in administrative, finance, or operations support (marketing-related exposure is an advantage)

  • Skills & Competencies:

    • Strong attention to detail and accuracy

    • Excellent organizational and time management skills

    • Proficiency in Microsoft Excel; familiarity with expense or finance management systems is a plus

    • Good communication and interpersonal skills

    • High level of integrity when handling confidential financial information

Why Join Us?

  • Competitive salary within the PHP 20K–30K range

  • Exposure to cross-functional teams and marketing operations

  • Opportunity to strengthen finance, documentation, and stakeholder coordination skills