Part-time Project Support Specialist

2 weeks ago

Philippines OVA Virtual Full time ₱23,000 - ₱60,000 per year

We are looking for an experienced Project Support Specialist for a Marketing Agency specializing in the Roofing and Contracting Industry in the US.

We Are Looking For The Following Specific Requirements

  • Minimum of 3+ years of experience as an Executive Virtual Assistant, Project Manager, or in a similar Operations Support role.
  • Experience providing end-to-end administrative support, including calendar management, email handling, project coordination, and general back-end support.
  • Must be tech-savvy and comfortable working with various CRMs and technical tools.
  • Strong organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills in English.
  • Ability to work 20-40 hours per week, following EST timezone.

Your Responsibilities Will Include (But Are Not Limited To)

  • Calendar & Schedule Management – Organizing and maintaining schedules, setting up meetings, and managing time zones to prevent conflicts.
  • Email & Communication Handling – Monitoring, sorting, and responding to emails as needed, drafting responses, and highlighting key messages.
  • Project Coordination – Ensuring all assigned projects are properly tracked and executed by the designated team members.
  • Document Preparation & Organization – Creating, formatting, and organizing documents, reports, and presentations.
  • Research & Data Gathering – Conducting research, gathering insights, and preparing summaries for informed decision-making.
  • Task & Deadline Management – Tracking deadlines, following up on action items, and ensuring timely project completion.
  • Daily Status Updates – Providing a summary of high-priority tasks, new developments, and deadlines.
  • General Administrative Support – Performing ad hoc tasks such as data entry, file management, and operational assistance.
  • Client Collaboration – Ensuring excellent client experience through effective communication and back-end support.

This Position Is Perfect For You If You Are…

  • Highly Organized & Detail-Oriented – Can manage multiple tasks efficiently without missing deadlines.
  • Proactive & Self-Starter – Takes initiative and anticipates needs without constant supervision.
  • Calm Under Pressure – Works well in fast-paced environments, handling challenges with professionalism.
  • Growth Mindset & Willing to Learn – Always looking for ways to improve skills and processes.
  • Excellent Communicator – Can interact professionally with clients and teams, ensuring smooth collaboration.
  • Accountable & Reliable – Takes ownership of responsibilities and follows through on commitments.

Perks

  • Paid PH holidays after 3 months
  • Attendance incentives after 3 months
  • Referral bonuses
  • Performance appraisal
  • Prepaid health and wellness card after 6 months

Working hours:

Monday through Friday from 7:00 AM – 3:00 PM EST / 8:00 PM – 4:00 AM Philippine Timezone (Part-Time Hours Only)

Job Type: Part-time

Pay: From Php23,000.00 per month

Expected hours: 20 per week

Benefits:

  • Health insurance
  • Work from home

Application Question(s):

  • Do you have a backup computer?
  • Do you have a backup Internet connection?
  • Do you have work from home experience?

Experience:

  • Executive Virtual Assistant/Project Manager: 3 years (Required)

Work Location: Remote

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