Project Admin Assistant

2 days ago

Manila, National Capital Region, Philippines Good Neighbors Full time $20,000 - $40,000 per year

The Project Admin Assistant (Procurement) will be stationed in the Head Office and will provide support in the administrative requirements for the projects under the Economic Development Division.

Essential Responsibilities:

  • Sourcing of suppliers, contractors and tabulation on quotations.

  • Review and analyze product and services to be purchased.

  • Preparation of Purchase Order (PO) and ensure delivery of items purchased.

  • Ensure goods received are not damaged and in accordance with the PO.

  • Follow and enforce the organization's procurement policies and procedures.

  • Manage inventories and maintain accurate purchase and pricing records.

  • Maintain and update supplier databases.

  • Maintain good supplier relations and negotiate contracts.

  • Manage day to day admin related activities (Bills Payment, rentals, maintenance of Equipment and Facilities.

  • Provide administrative support to ensure efficient operation of the office.

  • Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories an evaluating new equipment and techniques.

  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Comply with GNIP Administration – Finance settlement report procedures and corresponding timeline.

Qualifications:

  • Bachelor Degree graduates of any 4-year course (Social Sciences, Business Administration, etc.,) but Senior High School Graduates are welcome to apply.

  • Knowledgeable to proficient in MS Office applications (Word, Excel, PowerPoint)

  • Familiar with administrative functions and interested to learn program/project management.

  • Highly trainable and willing to learn

  • Good oral and written communication skills

  • Good interpersonal Skills and ability to work with a team

  • Culturally sensitive, inclusive and adaptable across diverse groups

Good Neighbors Philippines has zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) and Protection from Sexual Harassment (PSH) is everyone's shared responsibility and all GN employees and partners are required to adhere with GN's Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement to all employees and partners, in addition to related mandatory training. All GN employees and partners must ensure that they understand and act in accordance with this clause.

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