Associate Analyst

Excited to take the next step in your career?

We've got a great opportunity for you Join the Global Shared Services Operations Team as an Associate Analyst – Business Compliance.

In this role, you will:

1. Business Partner Due Diligence

· Collect from business partners all the information and documentation required for the Business Partner Due Diligence process.

· Verify collected information through public domain and ensure all document provided by the business partner and internal stakeholder is valid and accurate.

· Send business chasers regularly to internal stakeholders and/or relevant project managers to obtain missing information and expedite due diligence process.

· Perform screenings in accordance with work instructions on business partners and their associates for negative news, sanctions and politically exposed persons (PEPs)

· Assess relevance of hits, compiling documentation needed to accurately validate or discount the hits.

· Escalate to Group Compliance any red flag and/or issues identified during the course of the review.

· Send business chasers regularly to suppliers/partners and/or relevant project managers to obtain missing information and expedite the registration process.

· Obtain approval from Group Compliance to complete registration for a business partner categorized as high-risk and/or whenever a red flag is found.

· Provide clearance to business partners and ensure that records are maintained in a timely manner.

· Perform the above in accordance with the work instructions.

· Keep abreast of the changes to the procedures and suggest improvements to the existing process.

· Generate and provide reports related to due diligence activities as requested.

· Assist Group Compliance with other activities related to the Business Partner Due Diligence portfolio.

2. Charitable Contribution and Sponsorship (CCS) Review

· Conduct integrity checks on recipients and key personnel using approved tools.

· Maintain the CCS Register and reconcile reports with expense records.

· Escalate high-risk findings to Group Compliance.

3. Responsible Person Declaration

· Send reminders for the annual Responsible Person Declarations.

· Track completion rates and prepare reports per Business Line.

· Escalate persistent non-compliance to Group Compliance.

4. Training and Awareness

· Monitor completion of mandatory compliance training modules.

· Send follow-ups to employees with overdue modules.

· Prepare training completion reports per Business Line

5. GHE (Gifts, Hospitality & Entertainment) Review

· Maintain the GHE Register and reconcile reports with expense records.

· Ensure all GHE activities are logged in to the GHE Register within required timelines.

· Escalate red flags, policy breaches, or non-compliance submissions.

6. COI (Conflict of Interest) Review

· Support the annual COI declaration - ongoing monitoring process.

7. ISO 37001 Certification

· Assist with chasing the Working Committee and auditors for documentation gatherings.

8. Business Line Risk Review

· Check and track email requests related to BLRR, background checks/due diligence.

· Respond to requestors as required in accordance to applicable processes/procedures.

9. Administrative Support

· Create Purchase Requests, perform Goods Receipt Notifications, and manage other vendor payment processes.

· Manning the Group Compliance mailbox and forwarding requests that require group compliance attention to Group Compliance personnel for further deliberations.

Perform other compliance-related tasks as may be assigned by Group Compliance.

What will you bring to the team:

• Bachelor's/College Degree in Legal Management, Business Administration, Accounting or equivalent.
• Proficient in using MS office applications.
• Excellent verbal, presentation and written communication skills
• Detail-oriented and have good problem-solving skills.
• Ability to cope with ambiguity and change and maintains a high level of professionalism
• Knowledge or experience in conducting due diligence review or KYC (know-your-customer) is preferred.
• Knowledge o rexperience with business integrity frameworks and processes, an advantage

Our People enjoy:

• Medical, Dental Coverage and Life and Accident Insurance from Day 1 of employment
• Hybrid Setup (2 days/week, Office-based | 3 days/week, work-from-home)
• Internet Allowance
• Employee Engagement Activities
• Convertible to Cash Vacation Leaves
• Paid Employee Referral Program
• In-house learning programs and opportunities

Job Type: Full-time

Pay: Php20, Php40,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: Hybrid remote in Mandaluyong