Executive Assistant

If you love making chaos disappear, obsess over details, and communicate like a pro — read this.

We're a small, fast-moving team working on multiple projects at once. We need a highly reliable assistant who can keep execution clean, organized, and on time — across applications, postings/publishing, asset loading, and light design support.

What you'll actually do (scope of the role)

This is an assistant seat. You will keep the machine running clean:

Applications + admin

• Track applicants, update statuses, and keep the pipeline accurate.
• Schedule calls, send reminders, follow up fast, and reduce drop-off.
• Maintain clean records (docs/sheets) and surface missing info early.

Posting + publishing support

• Format posts and upload assets — then QA before anything goes live.
• QA links, tags, filenames, and formatting so nothing breaks or looks sloppy.
• Confirm publishing is done and report status clearly (what's live / what's next / ETA).

Organization + assets

• Create/maintain checklists, trackers, and simple SOPs so work is repeatable.
• Light design support: basic Canva edits (resize, minor layout cleanup, tidy slides/graphics).

What you get (the upside is real)

If you execute, this grows with you — not just "do tasks forever."

This is the kind of seat where:

• You get paid per task with clear scope + clear deliverables (no vague guessing games).
• You can earn performance-based bonuses tied to execution quality and outcomes.
• If you're strong, this can expand into a larger retainer or a bigger ops role.

Additional benefits

• You'll grow fast by working inside real operating systems (not theory, not courses).
• You'll build a modern toolbelt (Google Workspace, Slack/Discord, Notion, AI tools).
• You'll work with a high-standards team that values speed, clarity, and clean execution.

The honest trade-off (read carefully)

This is not a "slow pace, light workload" assistant role.

We move fast, we care about details, and we expect proactive communication.

If you want a seat where you're trusted with real responsibility and your performance gets rewarded, you'll like this.

Important:

We care more about your reliability + detail + communication than fancy credentials.

• Short-term reality:

you'll ramp quickly, learn our systems, and prove you can execute without reminders.
- Long-term vision:

this can evolve into a bigger ops seat with more ownership and higher upside.

Non-negotiables (filters — not "nice to haves")

• Can work fully on PDT (Los Angeles) time
• Can work on Sunday if needed
• Growth mindset/problem solving: you are very comfortable with being uncomfortable and are able to be resourceful and find solutions and recommendations for problems.
• Operating cadence:

async daily updates + fast responses inside your agreed work window
- Reliability: if you say you'll do it, it gets done — on time.
- Communication: proactive updates (done / next / ETA / blockers). No disappearing.
- Detail-oriented: you QA your own work (spelling, links, filenames, formatting, completeness).
- Highly organized: you keep folders/docs clean and easy to find (naming conventions matter).
- Fast + modern: you learn quickly and you're open-minded about new tools (including AI).
- Kind + professional: calm, respectful, and easy to work with.
- Ownership mindset: you flag problems early and propose fixes instead of waiting.

Application

Apply here:

Know someone perfect? Referral reward ($200).

1. Fill out the referral form here:
   
2. Send the candidate the application link + tell them to apply.
3. The candidate must type your name in the application where it asks "Referred by."
4. Tip: follow up so their application doesn't get missed (spam/requests folders happen).

One seat

This is a one-time opening and opportunity.

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