Projects and Logistics, Senior Specialist

The Responsibilities associated with this position include:

Logistics Management

• Coordinate logistics activities related to both plant operations and large-scale projects, ensuring operational efficiency and timely delivery of materials and equipment.
• Monitor project timelines, milestones, and critical paths, proactively identifying and addressing potential risks and bottlenecks to ensure timely project completion.
• Develop and implement logistics plans to optimize cost, reduce lead time, and enhance customer satisfaction.
• Collaborate with freight forwarding, brokers, and service providers on shipping, insurance, packing, and transportation of the purchased commodities.

Procurement Management

• Support the implement and enforce SCM policies and guidelines for all procurement activities.
• Execute sourcing, supplier qualification, procurement, and delivery of critical plant spares (e.g., electro-mechanical equipment), contracted engineering works, and other materials necessary for plant operations.
• Ensure compliance with approved purchasing procedures and contract terms and conditions.

Import /Export Management

• Prepare and process requirement for importation and exportation, comply with the regulations, including application for "Zero Duty" incentives and ensuring timely shipment clearance.
• Monitor and ensure compliance with all import/export procedures, including post-audit requirements for customs and other relevant government agencies.
• Facilitate the renewal of import licenses and permits while maintaining strong relationships with relevant government agencies (e.g., BOI, BOC, DOF) to ensure smooth importation processes.

Vendor Management

• Establish and maintain strong relationships with suppliers, vendors, and service providers, negotiating contracts, monitoring performance, and addressing issues as they arise.
• Conduct annual vendor performance reviews to assess the reliability and performance, ensuring continuous improvement.

Cost Management

• Collect and analyze supply chain data and key performance indicators (KPI) to identify areas for improvement, cost reductions, and process enhancements.
• Implement continuous improvement initiatives aimed at enhancing logistics efficiency, reducing costs, and optimizing procurement and supply chain operations.
• Ensure continuity of supply within the required time, quality standards, and specifications, while minimizing costs and ensuring compliance with contract terms.

Risk Management

• Ensure quality, safety, and risk management compliance in all supply chain and logistics processes, Aligning all activities with company policies and regulatory standards.
• Identify potential logistics-related risks, ensuring appropriate mitigation strategies are in place to prevent disruptions and delays.

Documentation and Reporting

• Maintain complete and auditable records and documentation related to procurement and logistics activities, including purchase orders, invoices, shipping documentation, compliance records, and performance reports.
• Prepare and present regular reports on logistics and plant procurement activities, highlighting key metrics on project status, delivery performance, cost-efficiency, and vendor performance.

Coordination and Communication

• Coordinate with internal teams (e.g., Legal, Risk, Commercial) for contract finalization, ensuring alignment with legal and regulatory requirements.
• Collaborate with project managers and cross-functional teams to plan and execute project logistics, ensuring seamless integration of supply chain activities throughout the project lifecycle.

Requirements

Skills:

• Global Logistics & Compliance:
  Expertise in international import/export, customs, and trade regulations (e.g., "Zero Duty") for renewable energy.
• Leadership & Negotiation:
  Strong leadership, team management, negotiation, and supplier relationship skills.
• Strategic & Analytical:
  Proven business acumen, strong analytical, and problem-solving abilities.
• Project Management & Organization:
  Ability to manage multiple projects, logistics, and supply chain functions simultaneously.
• Compliance & Tools:
  Commitment to HSE/ESG; proficiency in MS Project and Oracle procurement systems.

Experience:

• 3 years of experience in procurement and logistics within RE power plant.
• Proven experience managing import and export processes for RE power plants, including customs and regulatory compliance related to international shipments and trade.

Education:

• BS in Supply Chain Management, Accounting, Engineering - or equivalent experience.
• Certified Professional in Purchasing and/or Logistics