Administrative Assistant

Precision Behind Every Process, The Backbone of Global Client Support

Keep global operations running seamlessly by supporting international accounting teams-where organization, communication, and impact matter every day. Build a global career without leaving home by supporting international accounting and audit teams. This role offers an international opportunity to make your mark-coordinating workflows, managing client communications, and keeping critical processes on track while working from Cebu.

Job Description

As an Administrative Assistant, you will support daily operations by managing correspondence, preparing documents and invoices, coordinating client follow-ups, and assisting accounting teams with administrative and billing tasks-ensuring smooth workflows and timely client service.

Job Overview

Employment type: Full-time

Shift: Night shift, weekends off

Work setup: Hybrid, Cebu City

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Night differential pay to maximize your earnings
• Hybrid work arrangement
• Prime office location in Cebu (conveniently accessible by PUVs, with nearby restaurants and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (eligibility and approval subject to bank assessment; available to account holders with minimum of 6 months company tenure)
• Unlimited upskilling through Emapta Academy courses
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3-5 years of administrative or executive support experience, preferably in an accounting or professional services environment
• Excellent written and verbal communication skills in English
• French proficiency (written) is a strong advantage
• Strong organizational and multitasking skills with proven attention to detail
• Ability to work independently in a hybrid/remote environment
• Proficiency with Microsoft Office Suite, Gmail, Zoom, Stripe, and Xero
• Familiarity with Slack and Airtable is a plus

Your Daily Tasks

• Manage and organize email correspondence and scheduling, ensuring timely responses to clients and internal stakeholders
• Prepare, edit, and format documents, letters, and invoices for client distribution
• Send client reminders (e.g., GST/QST deadlines) and follow up on missing documentation
• Maintain accurate digital filing systems and databases
• Track tasks, deadlines, and project progress to support accounting and client services
• Provide administrative and billing support, including preparing invoices and updating client records
• Coordinate communication between the internal accounting team and clients to ensure smooth workflows

About the Client

Supporting Small Businesses with Smart Accounting Solutions

Our client is a modern accounting firm focused on helping businesses stay compliant, organized, and financially confident. By combining technology with hands-on expertise, they deliver efficient, client-focused accounting and audit services-supporting entrepreneurs and growing companies across international markets.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra