VN 044/2025 National HR Officer

The National HR Officer (Organizational Design and Classification) will be responsible and accountable for supporting the implementation of the Organization's Job Classification and Organizational Design Frameworks, ensuring they are effectively integrated with workforce capacity planning and client service delivery. The role will coordinate and provide efficient, effective, and timely advice, operational services to internal stakeholders, leveraging AI tools and data-driven insights to enhance accuracy, consistency, and decision-making. By aligning classification, organizational design, management & workforce capacity initiatives, he/she will support the building a responsive, agile, & well-structured organization that meets evolving business & client needs. The successful candidate will ensure that Position Descriptions are correctly classified, aligned with organizational structures, & consistent with IOM & UN standards.

1. Conduct detailed analyses of PDs to determine proper classification (grade level) by application of the UN Master Classification Standards framework and relevant organizational instructions, leveraging on AI
2. Ensure that PDs are updated, consistent, and aligned with actual duties and responsibilities
3. Provide technical advice to Hiring Managers and HR staff on classification procedures, job evaluation criteria, and standards
4. Analyse org structures, document organizational design process, provide advice and guidance
5. Participate in the development of Job Families and the framework on Position Management
6. Develop Generic PDs for positions in various Job Families.
7. Conduct general classification and org design exercises remotely or in-site
8. Participate in or support org reviews, redesign efforts, & restructuring exercises
9. Help develop org charts, reporting lines, position structures, & analyze implications of changes
10. Advise on how changes in org structure impact job classification, staff allocation, & workforce planning
11. Contribute to the development, revision, harmonization of classification policies, guidelines, tools, & standards within IOM
12. Monitor trends, best practices in job evaluation, classification, & propose enhancements
13. Prepare training materials, conduct training or orientations for HR staff, Managers, & other stakeholders on classification policies & tools
14. Serve as a resource person on classification matters to Managers and HR staff, offering consultations, clarifications, & support
15. Review classifications of the PDs done by others for consistency, fairness, and compliance
16. Monitor, track, and report on classification metrics, e.g., number of classification requests processed, turnaround times, appeals
17. Coordinate with other divisions of DHR to ensure consistency between classification outcomes & related HR decisions
18. Participate & engage actively to the relevant meetings, working groups, or forums on classification or job evaluation issues
19. Maintain classification databases, records, & repositories of PDs & evaluation results
20. Prepare periodic reports, memos, briefing notes, & documentation on classification activities
21. Assist in drafting correspondence, classification manuals, guidelines, or circulars
22. Perform other duties as may be assigned

EDUCATION

• Master's degree in HR, Business Administration, Psychology, Social Sciences or related fields with two years of relevant professional experience; or,
• Bachelor's degree in above-mentioned fields with four years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

Required:

• Progressively responsible experience in HR Management
• Proven experience in leveraging AI to optimize HR processes & enhance operational efficiency
• Proven experience in working in a multicultural environment

Desirable:

• Experience working in or with UN agencies, international organizations, or within the framework of the UN Common System
• Strong knowledge of job evaluation & classification methodologies & principles including point-factor systems, benchmark comparisons, & competency-based job design
• Hands-on experience conducting Job Evaluation exercises & applying the UN Master Classification Standards
• Experience in capacity building & training delivery related to classification or broader HR topic

SKILLS

• Ability to advise, persuade, & guide management & staff on classification matters
• Strong client service orientation, demonstrating responsiveness, tact, & adaptability in addressing stakeholder needs
• Excellent interpersonal & teamwork skills, with the ability to collaborate effectively in a multicultural environment & build constructive working relationships across levels & functions
• Proficiency in common office software (Word, Excel, databases), AI tools, HR information systems to enhance efficiency & data accuracy
• Strong organizational skills, with the ability to manage multiple classification requests, competing priorities & tight deadlines
• Advanced analytical skills & problem-solving skills, including the ability to interpret duties, responsibilities, & competencies of positions
• Excellent writing, documentation, & presentation skills

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges
• Courage: Demonstrates willingness to take a stand on issues of importance
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination
4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts
5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies