Property Coordinator

6 days ago

Davao City, Davao, Philippines Dominic and Sons Realty & Development Corporation Full time

DUTIES AND RESPONSIBILITIES

PROPERTY FILES:

  • Receive documents read, analyze and report to superior/manager for updating and possible needed immediate action.
  • Scan the files accordingly, and make copies as instructed.
  • Scan and file the following documents accordingly; Title, Tax Declaration, Layouts, Plan, Surveys, Deed of Sales and other related documents for the property.
  • Monitor work schedules of the Property Custodian and follow up for updates.
  • Assist on field work if necessary, for any transactions needed by the management.

REAL PROPERTY TAXES (ANNUAL or QUARTERLY)

  • Do a due diligence on monitoring payments of RPT on a quarterly and annually basis.
  • Make a summary for easy to retrieve the list of Properties per Company and location for assessment of the account at City Treasurer's Office.
  • Summarize the statement of account accordingly for checking and request for payment.
  • Monitor the payee's name prior before to process the payment.
  • Evaluate the OR's receive if its complete.

CARETAKER (MONTHLY)

  1. Prepare request for payment (RFP) allowances of caretakers
  2. Record Income for properties with crops
  3. Update on caretaker's fare per location
  4. Record request of caretakers for their respective area/location
  5. Constant update of caretaker's report and inform superior/manager for possible needed immediate action.
  6. Monitor and analyze income and expenses per caretaker and location for reporting and recommendation

LEGAL (DOCUMENTS ASSISTANCE)

  1. Received documents verified or confirmed by the management.
  2. Scan the documents received and make copies before filing.
  3. Filing of documents received.
  4. Assist the management for scanning and photocopying of legal files
  5. Communicate with lawyers if necessary or instructed by the management.
  6. Assist for any legal transaction such as but not limited to filing to court, transmittal to post office or private courier.
  7. Attend meetings if necessary.

OTHER RESPONSIBILITIES:

  1. Receive documents with coordination to concerned personnel;
  2. Receive transmittal from inter-company and distribute to concerned personnel;
  3. Draft of necessary documents related to properties such as Secretary' s Certificate, Board Resolution, correspondence and etc.;
  4. Prepare necessary transmittal for any outgoing documents originals or photocopies;
  5. Safekeep the Officer's ID copies with signatures, logbooks and etc.;
  6. Assist and provide documents as needed by the management;
  7. Constant updating of Summary of Properties and provide report as needed;
  8. Process permit requirements of all newly acquired properties;
  9. Familiar with the documentation and procedures related to filing permits and licenses for real estate projects;
  10. Monitor real property taxes
  11. Familiar with Deed of Sale and other contracts
  12. Accomplishment of reports and presentations relative to monitoring and addressing concerns or queries which are project related
  13. Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  14. Safe keep lease contract, titles, tax declarations, vicinity map and other legal documents
  15. Other duties may be assigned from time to time.

JOB QUALIFICATIONS

  • at least College level or more
  • Must have at least 1 to 2 years related experience
  • Must have a good communication and or public relations skills
  • Pro-active with deliverables and keeps up with timelines
  • High attention to details
  • Can perform task with less supervision

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