Office Equipment Leasing Coordinator

About the Client

Our client is a long-standing company providing technology solutions to businesses across the U.S. They make technology easier to manage by offering reliable support and practical services tailored to each client's needs. With decades of experience and a strong team of experts, they've built a reputation for helping organizations work smarter and more efficiently.

Role Overview

The Leasing Coordinator I is responsible for facilitating and supporting equipment lease financing transactions. This includes creating legal documentation, coordinating funding with leasing partners, handling invoicing, and providing administrative support to the Sales team. This role ensures all documentation and processes are accurately and efficiently managed from deal initiation to funding and beyond.

Key Responsibilities

• Prepare and manage internal and external legal documentation for equipment leasing and financing transactions.
• Invoice leasing partners for technology products sold, compile funding packets, and submit all documentation accurately and on time.
• Track and follow up on funding status with leasing partners; complete post-funding file reviews and prepare transactions for workflow.
• Maintain accurate records and valuation of returned equipment assets.
• Coordinate documentation and adjustments to existing equipment lease agreements.
• Provide prompt responses to inquiries from leasing partners, customers, internal teams, and Sales Representatives by gathering data, researching issues, and preparing solutions.
• Maintain organized, accurate electronic records and update the document management system with changes to lease agreements.
• Process end-of-term lease quotes, including preparing internal invoices and wire transfers to outside leasing partners.
• Monitor reports to ensure timely completion of leasing transactions.
• Serve as backup support to other Leasing Coordinators and assist other territories when needed.
• Verify that submitted sales transactions use proper pricing structures, margin percentages, and complete documentation.
• Prepare and validate commission statements for funded lease deals.
• Participate in required company and department meetings.
• Follow all company policies and procedures.
• Perform other related duties as assigned.

Qualifications

• An associate degree and at least two years of relevant experience in equipment leasing, equipment financing, or related financial/administrative operations; or an equivalent combination of education and experience.
• Proficiency with MS Office applications (especially Excel and Outlook).
• Strong internal and external customer service and communication skills.
• Excellent attention to detail and ability to maintain accurate, organized files.
• Ability to identify and correct errors in documentation.
• Strong organizational and time management skills; able to prioritize tasks and adapt to changing priorities.
• Collaborative mindset and ability to thrive in a fast-paced, client-oriented environment.
• Self-starter who can work independently with minimal supervision.
• Strong judgment and decision-making abilities.
• General accounting knowledge is preferred.

Schedule: Night Shift

Setup: This is a remote (work-from-home) position open to candidates based anywhere in the Philippines.

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
• HMO coverage starting on Day 1 with free dependent coverage
• De minimis and allowances
• Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, wed love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL