IFFO - Airfreight Specialist

WHAT ARE YOU GOING TO DO?

1. Ensures that all necessary information and documents concerning outbound / inbound cargoes through the agents, internal / external customer are promptly and accurately disseminated to concerned parties.
2. Inquires the departure / arrival of carrier with various shipping lines and co-loaders / airlines
3. In charge of weekly reservation and booking with shipping lines / airlines, upon receipt of Transport Order from ODS
4. Prepare TOR for ODS TOM creation ( if required)
5. Ensures shipment ID are available in CW1 before carrier's departure.
6. Prepares final Bill of lading for submission to carrier on or before departure.
7. Proofreads or checks if there are data discrepancies between House and Master Bills of Lading
8. Amends bill of lading of carrier and agents concerned prior carrier's arrival at destination.
9. Sends pre-alert and/or shipping documents to destination office via e-mail or courier service (if required)
10. Coordinates trucking and/or brokerage requirement of shipment, if required
11. Ensure on time, complete and accurate turnover of documentation, rates (selling & cost) to designated biller.
12. Prepares request for check/payment for freight and other related bills.
13. Assists client on their booking requirements and other inquiries related to export shipments.
14. Make sure that Official Receipts are uploaded on time.
15. Ensure to meet the KPI KRA (Productivity, Accuracy, Events Data Quality , speed of invoicing)
16. Performs other functions that may be assigned from time to time

Execute transport orders in the TMS according to SOPs

1. Check all required documents & compliance : commercial invoice, packing list, cargo compliance (nature / geography /..)
2. Perform the transport plan according to CES booking instructions and local & global regulation
3. Produce documentation according to customer profile and country specifics
4. Organize pre & post-carriage with Road department or SSC
5. Input up to date information in the TMS : Tasks, milestones, events, deviations and any other relevant information to guarantee execution of the shipment and data quality according to customer SOP and our internal standards
6. Control detention and demurrage risk

Network interactions

1. Coordinate with COS in case of operational issues and on productivity
2. Coordinate with CES in case of amendment of solution and if needed
3. Coordinate with BPO, SSC and HUB to complete execution

GATEWAY

Check shipments, Pull the shipments for consolidation and operation consolidations for a given hinterland

1. Perform the transport plan (master file opening, booking …) according to the consolidation planning and requested ETA provided on shipments, optimisation opportunities for consolidation production, local and global regulation
2. Produce Consol documentation according to regulation (Master Air Waybill (MAWB), Master Bill of lading (MBoL), Dangerous Good Declaration (DGD) …) and country specifics
3. Coordinate pre & post-carriage operations with road dpt (shuttle from one CFS to another CFS, pick-up & delivery of containers from / to CFS …)
4. Input up to date information in the TMS (consolidation file) : Tasks, milestones, events, Phase, deviations and any other relevant information to guarantee execution of the shipment and data quality according to customer SOP and our internal standards
5. Control detention and demurrage risk if applicable
6. Manage the coordination with transit warehouse (pick-up, loading list …) & customs (CCS)

Network & supplier interactions

1. Coordinate with Hinterland branches (origin & destination)
2. Coordinate with BPO and SSC to complete execution eg Customs, Pre/Post, Transit warehouse
3. Relationship with carriers : increase or decrease bookings & monitor the consolidation

Coordinate with CES - Local MO Solution to optimise local procurement strategy

WHAT ARE WE LOOKING FOR?

• Must possess at least a Bachelor's Degree in Customs Admin, Logistic/Transportation or equivalent
• Has a minimum of three (3) years working experience on a Freight Forwarding / Logistics business
• Knows about Customs E2M, manifest preparation
• Has good communications skill
• Computer literate
• Fast learner
• With good moral character
• Willing to extend working hour, if required
• With less supervision even under pressure

WHAT DO WE HAVE TO OFFER?

• HMO w/ 2 free dependents from day 1 of hiring
• Group Life Insurance
• Medical Reimbursement (includes eyeglasses)
• Service Incentive Leave + Sick Leave + Vacation Leave + Bereavement Leave
• Birthday token
• Annual Performance Reviews w/ a chance of a salary alignment
• Annual Company Performance Bonus

ABOUT TOMORROW

We value your professional and personal growth. That's why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.