WFM Supervisor
3 days ago
Job Summary
The WFM Supervisor is responsible for leading the WFM team (Schedulers, Real-Time Analysts, Reports Analyst and Forecasters) to optimize staffing levels and operational efficiency. You will oversee the end-to-end WFM process—from long-term forecasting to real-time execution—ensuring that client KPIs, such as Service Level (SL) and Abandonment Rate, are consistently met across multiple sites or lines of business.
Key Responsibilities
1. Strategic Planning & Forecasting
- Oversee the creation of accurate volume forecasts (calls, chats, emails) and staffing requirements based on historical data and marketing intelligence.
- Analyze trends to predict future staffing needs and provide recommendations for recruitment or overtime.
2. Scheduling & Capacity Planning
- Manage the production of agent schedules that balance business needs with employee preferences and labor laws.
- Lead "lock-down" meetings with Operations to finalize weekly and monthly staffing plans.
3. Real-Time Management (RTM)
- Supervise the Real-Time Analysts to ensure immediate response to service level variances.
- Direct the "Intraday" strategy, including the management of "shrinkage" (meetings, coaching, breaks).
4. Performance Reporting & Analytics
- Prepare and present daily, weekly, and monthly WFM performance reports to senior leadership and clients.
- Identify "bottlenecks" in the workflow and recommend process improvements.
5. Team Leadership
- Mentor and develop WFM staff, ensuring high levels of technical proficiency in WFM software (e.g., NICE IEX, Verint, Aspect).
Qualifications & Requirements
- Education: Bachelor's degree in Business, Mathematics, Statistics, or a related field.
- Experience: Minimum of 3–5 years in WFM within a BPO environment, with at least 2–5 years in a supervisory or lead role.
Technical Skills: * Advanced proficiency in MS Excel (Macros, Pivot Tables, Complex Formulas).
Hands-on experience with WFM tools (Calabrio/Nice or any WFM tools)
Core Competencies:
Strong analytical thinking and "data-to-insight" capabilities.
- Excellent communication skills for client-facing interactions.
- Ability to work under pressure in a fast-paced, 24/7 environment.
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