Executive Assistant

4 hours ago

Clark Freeport and Special Economic Zone Central Luzon, Philippines halkin global Full time ₱1,200,000 - ₱2,400,000 per year

Executive Assistant to the Sales DirectorFull-time | Remote(Offshore) | 8am-5pmAEST Business HoursAbout Company XCompany X isa fast-growing leader in B2B design and manufacturing, known for premium products and reliable client execution—from initial showroom tours to final, complex fit-outs. Our Sales team, led by the Director, is the engine of our success. We are looking for a strategic partner to support them and help drive our next phase of growth.The Opportunity: Your Impact at Company XThis is not a traditional EA role. We are looking for a strategic business partner for our Sales Director. You will be their force multiplier, gatekeeper, and trusted operational right-hand.Your mission is to unlock 30%+ of the Sales Director's time, enabling them to focus on high-impact client wins, strategic planning, and team leadership. You will achieve this by owning complex coordination, managing our sales data in our CRM system, and executing proactively. This is the ideal role for a seasoned EA from a fast-paced B2B sales environment who is ready to make a tangible, measurable impact.Core ResponsibilitiesStrategic Calendar & Executive Rhythm ManagementFull Ownership: Proactively manage Sales Director's calendar, scheduling key client meetings, blocking strategic buffer time (e.g., 30% for deep work), and allocating dedicated slots for team coaching.Professional Gatekeeping: Triage requests, resolve scheduling conflicts, and prepare daily briefings (top priorities, client intel, and logistics).Travel & Event Coordination: Manage all travel arrangements, detailed itineraries, budgets, and client hospitality (lunches, showroom tours, demos).Executive Coordination: Align Sales Director's schedule with the wider Company X executive team, ensuring seamless coordination for leadership meetings and off-sites.2.Sales Intelligence & CRM ManagementCRM Ownership: You will own our sales CRM data. You will monitor 100% of quotes, ensure data accuracy, and maintain zero overdue items in the CRM system.Proactive Follow-ups: Actively chase the sales team on key quotes and updates, delivering daily and weekly summaries to Sales Director for rapid monitoring anddecision-making.Advanced Reporting: Generate insightful sales dashboards, forecasts, and KPI analyses (win rates, pipeline velocity, trends), flagging both risks and opportunities directly to Sales Director.Pipeline Guardianship: Audit data integrity and contribute to monthly sales forecasts and strategic reviews.Sales Team Enablement & Project CoordinationCoordinate Team Cadence: Own the logistics and tracking for team huddles, training sessions, and new-hire onboarding—managing agendas, minutes, and action items.Document &Content Support: Prepare and proofread client-facing proposals, pitch decks, and tenders, ensuring they are 100% brand-aligned and collaborative with our design and manufacturing teams.Client Logistics: Coordinate all showroom visits and product demos.Special Projects: Lead and support key sales initiatives, such as new campaigns, key account expansions, or market entry research.4.Executive Communications & Strategic SupportStrategic Research: Profile key prospects, research competitors, and analyze tenders; prepare executive briefs on new opportunities.Inbox Management: Triage and filter Sales Director's high-volume email and phone calls, drafting responses and handling routine communications.Stakeholder Communication: Professionally manage relations with key clients, partners, and Company X executives.Administrative Support: Handle all expenses(

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