Sales Admin in-voicer

1 week ago

Quezon City, National Capital Region, Philippines EXCELIN MARKETING OPC Full time $70,000 - $120,000 per year

Job Summary:

The Invoicer is responsible for preparing, issuing, and recording accurate invoices/receipts for goods and services provided by the company. The role ensures proper documentation of sales transactions, coordination with sales and accounting teams, and maintaining accurate financial records.

Key Responsibilities:

  • Prepare and issue invoices/receipts to customers based on approved delivery notes or sales orders.
  • Check accuracy of prices, quantities, and terms before releasing invoices.
  • Encode and maintain invoice records in the system or logbook.
  • Coordinate with sales, warehouse, and accounting staff to confirm deliveries and payments.
  • Monitor and file copies of invoices, receipts, and other related documents.
  • Assist in preparing reports on daily, weekly, or monthly sales/invoice transactions.
  • Handle customer inquiries related to invoices and receipts.
  • Ensure compliance with company policies and government requirements (if applicable).
  • Support the accounting department in collection follow-ups and reconciliation.
  • Perform other clerical or administrative duties as required.

Qualifications & Skills:

  • High school diploma, vocational course, or college level (accounting/finance background is an advantage).
  • Experience in invoicing, cashiering, or clerical roles preferred.
  • Basic knowledge of bookkeeping and accounting practices.
  • Computer literate (MS Office, Excel, invoicing systems).
  • Attention to detail and accuracy in handling numbers.
  • Honest, reliable, and organized.
  • Good communication and interpersonal skills.

Work Conditions:

  • Office-based, with coordination across departments (sales, warehouse, accounting).
  • Regular working hours, may require overtime during peak operations.

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Staff meals provided

Work Location: In person

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