Proposal Administrator

Job Title: Proposal Administrator

Location: Mandaluyong City or Cebu City

Shift: 9:00PM - 6:00AM (Monday-Friday)

Work Arrangement: Onsite

UNLOCK YOUR POTENTIAL AT TOA GLOBAL

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

Key Responsibilities:

Prepare, develop, and produce prospect proposals and pitches, including Request for Proposals/Request for Qualifications, statements of work, prospect summaries, and other related documents utilizing templates and a content library.

Use a browser-based content library and proposal generation tool to generate and format documents according to templates and requirements.

Use HubSpot, a CRM system, to maintain and update project statuses.

Format documents in Microsoft Word and export to Adobe PDF.

Collaborate with team members to ensure timely and high-quality deliverables.

Read RFx documents and develop proposals according to specifications.

Conduct research to support proposal content.

Maintain clear communication with proposal and cross-functional teams.

Project plan within

Core Competencies:

Ability to follow instructions

Ability to utilize critical thinking, discernment and be decisive in nature

Project Management: Ability to manage multiple projects simultaneously and meet hard, unforgiving deadlines.

Attention to Detail: Highly analytical with meticulous attention to detail.

Process- and Results-Oriented: Focused on efficient processes and achieving outcomes.

Self-Motivated and Proactive: Able to work independently with minimal supervision.

Adaptable: Ability to learn quickly and manage changing priorities.

Interpersonal Skills: Ability to work collaboratively and communicate effectively.

Communication Skills: Effective verbal and written communication.

Technical and Persuasive Writing Skills: Strong writing and editing skills.

Organizational Skills: Highly organized to manage documents and timelines.

Responsiveness: Very responsive and persistent in communication and task management.

Open to Feedback: Positive attitude and commitment to continuous improvement.

Research Skills: Ability to gather and analyze information for proposals.

Proposal-Specific Skills: Ability to support all phases of the proposal process.

Software Proficiency: Familiarity with RFx proposal management software, CRM systems, Microsoft Office Suite, Adobe Acrobat, and Adobe InDesign.

Requirements:

Extreme proficiency in Microsoft Word.

Fluency in English as a second language beyond working proficiency.

Ability to read and discern complex, accounting industry jargon and follow strict requirements of work product output for Request for Qualifications.

Skilled in technical writing or research.

Preferred Qualifications:

1-2 years of experience in technical and persuasive writing and editing.

Degree in Marketing, Business, Technical Writing, Communications, English, or related fields.

Preferred accomplishment of higher education courses in Proposal Writing, Technical Writing, Communications, Marketing, Sales, Business Development, or related topics.

Experience in proposal writing and coordination, technical/persuasive B2B writing, editing, marketing, sales, business development, or related areas.

Extremely Proficient in Microsoft Office Suite (e.g., Outlook, Word, PowerPoint, Excel, SharePoint).

Basic knowledge of Request for 'X'and Proactive Proposal management software (e.g., Loopio, Responsive, Quorus Docs, Rocket Docs, Proposify, PandDocs, etc.).

Basic knowledge of CRM systems (e.g., HubSpot, Salesforce).

Bonus qualifications:

Basic knowledge of Request for 'X'and Proactive Proposal management software (e.g., Loopio, Responsive, Quorus Docs, Rocket Docs, Proposify, PandDocs, etc.).

Basic knowledge of CRM systems (e.g., HubSpot, Salesforce).