Payroll and Benefits Officer

ABOUT UBX:

We Include Everyone.

UBX is passionate about creating opportunity and access for all by connecting communities and embedding financial services into the activities and experiences that matter.

UBX wants a world where financial services are invisible: seamlessly blended into the experiences and activities that truly matter to businesses and people. We are leveraging the immense power of ecosystems and data to explore new possibilities - making financial services more natural and accessible. We are building and investing in open platforms that allow others to gather together and innovate, adding value whether they collaborate or compete. We positively and materially impact financial inclusion: unlocking the potential of businesses and people.

JOB SUMMARY:

The Payroll and Benefits Officer is responsible for delivering accurate, compliant, and technology-driven payroll and benefits operations. This role plays a key part in ensuring that employee compensation is processed efficiently while leveraging digital tools and automation to streamline workflows. The ideal candidate thrives in a fintech environment—agile, data-driven, and continuously improving processes to enhance the employee experience and operational efficiency.

RESPONSIBILITIES:

Payroll Administration

• Process end-to-end payroll for all employee types (regular, probationary, project-based, and consultants) through
• digital payroll platforms or integrated HRIS solutions.
• Validate attendance, overtime, and variable pay components in coordination with Finance and HR Operations, ensuring accuracy and system alignment.
• Reconcile payroll data, generate audit trails, and produce dashboards or analytics reports for management insights.
• Ensure compliance with all statutory requirements (SSS, PhilHealth, Pag-IBIG, BIR) and manage e-filing and e-payment transactions.
• Lead system-based payroll reconciliations and digital recordkeeping, ensuring seamless integration between
• HRIS, accounting, and disbursement systems.

Benefits Administration

• Administer both statutory and company-provided benefits (HMO, insurance, leave credits) through digital platforms and vendor portals.
• Collaborate with providers to ensure API-enabled enrollment, claims, and data syncing, minimizing manual intervention.
• Track utilization and provide insights to improve the employee benefits experience and vendor performance.

Compliance and Reporting

• Maintain confidential and accurate employee records within cloud-based HR systems.
• Support internal/external audits and ensure data integrity across HR and Finance systems.
• Keep updated with evolving labor and tax regulations and translate changes into actionable system updates or process improvements.

Employee Support

• Provide responsive, tech-enabled assistance to employees on payroll and benefits concerns.
• Create knowledge articles or FAQs to build employee self-service capability.

COMPETENCIES AND QUALIFICATIONS:

Competencies:

• Digital Dexterity
  – Leverages HR technology, APIs, and analytics tools to drive accuracy and efficiency.
• Agility
  – Adapts quickly to changing systems, business structures, and compliance requirements.
• Integrity and Confidentiality
  – Handles payroll and employee data with utmost discretion and accountability.
• Execution Excellence
  – Delivers accurate outputs and continuously improves processes.
• Collaboration and Service Orientation
  – Builds trust through responsive and proactive support to employees and partners.

Qualifications:

• Bachelor's degree in Accountancy, Finance, Human Resources, or related field.
• Minimum 3 years of experience in payroll and benefits administration, preferably in fintech, banking, or technology sectors.
• Solid knowledge of Philippine labor laws, taxation, and statutory benefits.
• Proficiency in digital HR systems, payroll software, and automated reporting tools (e.g., DarwinBox, SAP, QuickBooks, or similar).
• Strong analytical, numerical, and data management skills; able to work with large datasets.
• High attention to detail, confidentiality, and ability to manage deadlines in a dynamic, fast-paced setting.