Admin Assistant

7 days ago

Pasig, National Capital Region, Philippines Azeus Systems Limited Full time

Azeus Systems Philippines is looking for an Administrative Assistant who is competent at office administration, has the heart for human resources, and excited to be part of a growing multi-national IT company.

We are happy to consider fresh graduates from any course or those with working experience.

The following are the duties and responsibilities:

  • Assist in the front-desk activities, including, but not limited to:
  • receiving documents addressed to the company or any of its employees
  • answering phone calls
  • receiving visitors, applicants and delivery personnel, and notifying concerned employees of their arrival
  • Provide Admin & HR support, including planning and organizing company activities
  • Assist in Office Administration activities, including, but not limited to:
  • a. Employee Attendance
    • a.1. Generate daily attendance report and ensure timely update for payroll processing
    • a.2. Track payroll disputes raised by employee/s
    • a.3. Keep track of employees on overnight (ON)/on Frequent OTs/on AWOL
  • b. Employee Effort Tracking
    • b.1. Check generated Employee effort report and determine missing entries
    • b.2. Keep track of missing effort entries, and those with corrections and updates
  • c. Employee Leave Crediting and Monitoring
    • c.1. Record employee leaves (including those for the Cebu office), and reply to employee inquiries regarding their leaves
    • c.2. Maintain a summary of employee leave balances
    • c.3. Credit vacation leaves from weekend and/or holiday work
    • c.4. Update leave credits of employees upon regularization and inform them about leave credits and how to avail of them.
    • c.5. Remove filed and approved leave applications from the list pending for review
  • d. Process compensatory leaves
  • e. Verify employee claims for overtime meal and transportation reimbursements (for Manila and Cebu offices)
  • f. Assist the Training Manager in the preparation of the Training Plan, consolidation and tracking of Training Feedback
  • g. Track unplanned absences of employees for the implementation of the Habitual absenteeism policy
  • h. Handle the assigned company activity for the year
  • i. Monitor emails and messaging platforms to check if there are emails or messages addressed to RP_Admin which need immediate reply
  • j. Report to the office as Admin onsite on the designated month, and perform office errands and specific tasks while onsite

  • k. Coordinate with counterparts in Cebu and other global offices

  • Assist in the efficient conduct of administrative support and services of the company recommending changes as appropriate;

  • Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors.

Qualifications

  • Proficient in MS Office, particularly Excel, Word and PowerPoint

  • Self-motivated with ability to deliver under pressure

  • Diligent, quick to grasp instructions, and eager to learn

  • Excellent organizational and multitasking abilities

  • Detail-oriented with strong problem-solving skills

  • Strong oral and written communication skills

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