Executive Assistant

2 days ago

San Juan, National Capital Region, Philippines Belo Medical Group Full time

JOB SUMMARY
The Executive Assistant (EA) provides high-level administrative support and serves as a strategic extension of the executive's office. This role requires exceptional organizational, communication, and interpersonal skills, along with the ability to manage multiple responsibilities in a fast-paced environment. The EA ensures seamless coordination of the executives' schedule, communications, and visibility—both internally and externally—while embodying professionalism, discretion, and efficiency.

JOB DUTIES AND RESPONSIBILITIES
1. Calendar Management & Meeting Coordination

Maintain and optimize the executive's calendar, ensuring all meetings, calls, and commitments are efficiently scheduled.Liaise with internal departments, board members, doctors, clinic heads, and external partners to coordinate meetings.Prepare meeting agendas, gather relevant materials, and take minutes or action notes.Track and follow up on commitments or deliverables arising from meetings.2. Task Management & Action Follow-upMaintain a rolling task list for the Executive and ensure accountability by tracking the status of key deliverables from leadership and support teams.Coordinate with relevant departments to follow up on timelines and responsibilities.Use project and task management tools (e.g. , Trello, Google Workspace) to monitor progress and flag issues early.3. Travel, Logistics & Executive SupportArrange flights, hotels, car services, and restaurant bookings based on preferences and itinerary needs.Manage domestic and international travel including visa support and concierge-level planning.Set up logistics for face-to-face and virtual meetings, including Zoom, Microsoft Teams, and related tools.Prepare meeting kits, background information, and briefing notes.4. Document Management & FilingOrganize, file, and maintain access to all EXECUTIVE-related documents (contracts, memos, project files, reports).Ensure systematic cloud-based filing using shared drives (Google Drive, OneDrive).Upload receipts, invoices, and reports for finance compliance and expense monitoring.Coordinate submission and reconciliation of EXECUTIVE Office expense reports with Finance.5. Communications, Content, and Social Media ManagementDraft, edit, and circulate internal communications such as memos, announcements, and updates from the executive.Support creation of internal content such as EXECUTIVE "coffee chats," employee engagement messages, or town hall briefings.Assist in preparing social media content for the EXECUTIVE's social media, LinkedIn or professional platforms (e.g. leadership posts, industry commentary) - as it relates to BMG Activities.Write or edit articles, blogs, or talking points for executive visibility in conferences, press releases, or media interviews.

Belo Medical Group values your right to privacy and is committed to protecting your personal and sensitive information. All data you provide, or that we collect through your online job application, will be handled with the highest level of care and in accordance with our Privacy Policy.

By submitting your resume or application through our website or any other application channel we use, you acknowledge that you have read, understood, and consent to the terms of our . You also expressly consent to the company collecting, storing, processing, and using your personal data for recruitment-related purposes, including evaluating your qualifications, contacting you about your application, and complying with legal or regulatory requirements.

  • Executive Assistant

    2 days ago

    San Juan, National Capital Region, Philippines Belo Medical Group Full time

    JOB SUMMARYThe Executive Assistant (EA) provides high-level administrative support and serves as a strategic extension of the executive's office. This role requires exceptional organizational, communication, and interpersonal skills, along with the ability to manage multiple responsibilities in a fast-paced environment. The EA ensures seamless coordination...

  • Sales Assistant

    4 days ago

    San Juan, National Capital Region, Philippines Pili Ani Full time

    Sales Target Achievement & PlanningSupport the achievement of monthly, quarterly, and annual sales targets for hotels, spas, and resortsAssist in the development and execution of sales plans, forecasts, and action strategies aligned with business objectivesMonitor sales performance versus targets and recommend corrective actions when necessaryBusiness...

  • Account Executive

    5 hours ago

    San Juan, National Capital Region, Philippines AYSN Group of Companies Full time

    Job SummaryAs an Account Executive, you will play a crucial role in expanding our market presence by maintaining and growing relationships with newly acquired clients, while also maximizing sales from existing accounts. You will be responsible for achieving individual sales targets across various product categories, analyzing market trends, and coordinating...

  • Marketing Assistant

    2 days ago

    San Juan, National Capital Region, Philippines FJ Primeholdings Corporation Full time

    Key ResponsibilitiesAssist in planning and executing marketing campaigns and promotionsManage social media posts and basic content coordinationCoordinate with internal teams, suppliers, and external partnersMonitor campaign performance and prepare simple marketing reportsSupport event activations, store promotions, and product launchesHandle basic marketing...

  • Labor Relations Assistant

    2 weeks ago

    San Juan, National Capital Region, Philippines TOP ASIA Full time

    About Us:Top Asia is an HR Consulting and Outsourcing company. We operate various Human Resource disciplines e.g. Recruitment, Administration, Compensation Benefits, Relations, and Learning Development. As a native HR company, we seek a mature HR Employee Relation to drive Cultural Transformation initiatives.Candidate Profile:As Labor Relation Assistant, it...

  • Social Media Assistant

    2 weeks ago

    San Juan, National Capital Region, Philippines Sammy J Influencer Inc. Full time

    A Social Media Specialist is responsible for creating and administering content on all social media platforms, such as Facebook, Instagram, and Twitter, to build an audience and ensure customer engagement. The Specialist may also monitor site metrics, respond to reader comments, and oversee creative design.Key Responsibilities:Maintain and curate company's...

  • Human Resource Intern

    5 days ago

    San Juan, National Capital Region, Philippines Balay Dako Inc. Full time

    Assist Human Resources Department in 201 filling, updating of Masterlist and other documents as needed.Assist in onboarding of new hire employees.Assist HR Department in execution of project and events.Assist in administrative tasks.Job Type: OJT (On the job training)Contract length: 2 monthsWork Location: In person

  • Marketing Associate

    4 days ago

    San Juan, National Capital Region, Philippines FJ Primeholdings Corporation Full time

    Job DescriptionThe Marketing Associate will support the execution of marketing initiatives, assist in campaign coordination, and help strengthen brand presence across online and offline platforms.Key ResponsibilitiesAssist in planning and executing marketing campaigns and promotionsManage social media posts and basic content coordinationCoordinate with...

  • Copywriter (Fixed-Term)

    1 week ago

    San Juan, National Capital Region, Philippines PH1 World Developers, Inc. Full time

    Job DescriptionLead the drafting and editing of materials to support the company's key messages, strategic priorities, and brand storytelling to excite, educate, and build stakeholder understanding and engagement.Assist Marketing in conceptualizing and executing projects, and collaborate with team to refine submissions.Undertake necessary research and...

  • Engineering Internship

    5 days ago

    San Juan, National Capital Region, Philippines Xure Deal Pte. Ltd Inc. Full time

    Job description:As a Civil Engineering, you will work alongside professionals from both civil engineering and architectural departments. You will assist in various aspects of project design, planning, and execution, contributing to the development of structural plans, architectural designs, and site layouts. This internship will offer you a unique...