Project Coordinator

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Our Functional Area

Technology at White & Case plays a key role in enabling our lawyers in practicing law around the world.

Our team comprises of three functions: Business Services – who maintains, develops and supports our enterprise systems, Operations – who designs, builds and supports our communications and data center operations, and Technology Support – who provides desktop, audio visual and training support. Together we support our lawyers with leading edge technology and systems to deliver elite legal and best-in-class client service.

Globally-minded, our team covers a range of technical disciplines and business skill sets. This encompasses business analysts, data architects, application developers and engineering staff covering a range of technologies that include virtualization, cloud, networking, storage, collaboration services and security. We deploy the latest technology and hardware within our state-of-the-art offices. Our technical support staff support and train our people on the latest hardware and operating systems, remote working capabilities and mobile devices. Our Shared Services centers deliver Service Desk and Operations functions that support our colleagues and monitor Firm systems 24 x 7.

Working closely with our business services colleagues to support the Firm's Finance, Human Resources, Marketing, and Knowledge systems, the Technology Department is at the heart of the Firm's global operations.

Position Summary

The Project Coordinator supports projects, programs and portfolio managers in planning, coordinating, implementing and executing technology projects. Under the guidance of a project or portfolio manager, the Project Coordinator may also manage smaller projects or specific workstream independently to ensure successful delivery.

Duties and Accountabilities1

Project Support And Coordination

• Maintain and update project plans under the direction of a project or portfolio manager
• Assist in managing day-to-day aspects of project
• Help organize project status meetings, issue notes, track and conduct follow-up actions
• Document and track risks and issues (RIDAC) that could impact project success
• Track project budget and ensure expenditures are within the set budget
• Ensure artifacts are complete, current, and stored appropriately
• Help the PM to create engaging, informative, well-organized project presentations when required (e.g. kick-off call presentation, steering committee updates)
• Develop project, program or portfolio status reports for PM and PgM sign-off
• Support the project close-out process

Program/Portfolio Management Support

• Help track risks and dependencies within the program, other programs or even other portfolios
• Consolidate and create program/portfolio-level reports and dashboards
• Assist Portfolio Managers in overseeing the project portfolio health.

Additional Responsibilities

• Exhibit a 'Can Do' positive attitude; ensure that we are actively listening to our internal clients' requests and are reacting positively to how we can help
• Personal Development: demonstrate passion and our enthusiasm for what we do. We must take the initiative in managing our careers and developing our personal and professional goals
• Understand the Business: understand practice and the business of law and how we can assist our internal clients in both areas
• Respond immediately to the Clients and Coworkers: demonstrate respect for all you work with by providing timely responses to inquiries
• Follow-Thru: Do what you say you are going to do, when you say you are going to do it.
• Follow-Up: Make sure the customer is always satisfied. To be sure – ask them
• Be Mindful of Costs: Be focused on what we are spending and why. We must regard all IT related expenditures as our own. If something feels wrong, send up a "flair"
• Communicate, Communicate, Communicate
• Respect all colleagues when conducting meetings, keep team members and stakeholders up-to-date on operating and project initiatives
• Understand the IT Industry: understand and monitor developments in the IT industry to make sure the Firm is ready and poised to take full advantage of new technologies which are relevant to our business
• Innovate, Innovate, Innovate: Be our own toughest critics and always look for new, creative and better ways to help ourselves, the practice and all our colleagues improve

Qualifications

• Desire to pursue PMP (Project Management Professional) certification
• Bachelor's Degree in Engineering, Technology or related field
• 2-4 years of project management or IT Management
• Minimum 2 years of experience coordinating and/supporting IT business processes
• Possesses a basic understanding of Waterfall and Agile project methodologies
• Ability to establish relationships with business and technology professionals
• Interested in creatively solving challenges within given constraints
• Business acumen and some presentation skills
• Previous experience as a business analyst is a plus
• Understands Internet, Intranet, Extranet and client/server architectures
• Demonstrated awareness of new and emerging technologies and the potential application on client engagements
• Working knowledge of Microsoft Project, Visio, PowerPoint and Excel
• Experience working with international teams a plus

Professional Skills

• Ability to translate technical requirements into actionable project plans and communicate effectively across technical and non-technical audiences.
• Adept at balancing structure and flexibility in dynamic, fast-paced environments while maintaining focus on delivery excellence.
• Good communication and stakeholder management skills; able to engage confidently with leadership, end users, and technical specialists.
• Interest in creatively solving challenges within given constraints
• Demonstrated awareness of new and emerging technologies and the potential application of client engagements

Location and Reporting

• This role reports to a Portfolio Manager
• This is a hybrid role to follow local office work policies

The Firm may modify and amend this job description at any time at its sole discretion.

1The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.