Salesforce Admin

About Our Client

Our client is a forward-thinking payments platform tailored specifically for businesses, enabling seamless processing of bills, payroll and supplier payments—all while integrating with tools like Xero and offering unlimited rewards on every transaction. With enterprise-grade security, flexible payment methods and a strong rewards program, they empower organisations to optimise cash flow, simplify operations and make every dollar work harder.

About Teamified

Teamified is a talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We collaborate with leading enterprises and fast-scaling tech businesses worldwide to help them access world class talent and accelerate growth. With operations across the globe our mission is to make building high performing global teams simple, fast, and cost-effective. Teamified has hundreds of clients with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions every day

About the Role

We are seeking a highly organized and self-sufficient Executive Assistant to provide comprehensive support to our leadership team. The ideal candidate is proactive, resourceful, and able to manage a dynamic workload without getting overwhelmed. This role calls for someone who can think outside the box, anticipate needs, and take initiative to ensure smooth day-to-day operations.

The candidate must be proficient in Advanced Excel, Word, email and inbox management, and Dropbox, with the ability to create and maintain cashflows and financial trackers. A background in Property or Real Estate is highly preferred.

Key Responsibilities

• Manage and organize the executive's inbox, ensuring timely responses, prioritization, and follow-ups on critical communications.
• Coordinate and oversee schedules, appointments, and meetings to optimize time management.
• Prepare and maintain reports, cashflows, trackers, and other business documentation with accuracy and efficiency.
• Assist with project management by tracking deliverables, deadlines, and progress across multiple initiatives.
• Support documentation and file management through tools such as Dropbox and other digital platforms.
• Draft, edit, and format professional correspondence, presentations, and reports using Microsoft Word and Excel (advanced level).
• Liaise with internal and external stakeholders, ensuring smooth communication and execution of tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support as needed to ensure smooth operations within the team.

Requirements

Qualifications & Skills

• Proven experience as an Executive Assistant, ideally supporting senior leadership.
• Strong proficiency in Microsoft Excel, Word, and email/inbox management systems.
• Experience with Dropbox and other productivity tools.
• Excellent written and verbal communication skills.
• Outstanding attention to detail and organization skills.
• Ability to manage competing priorities and meet deadlines under pressure.
• Background or experience in Property or Real Estate is highly preferred.
• Financial acumen with experience in preparing and managing cashflows and related documents.
• Proactive mindset with the ability to think ahead and act independently.

Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time.
• Access to online learning platforms and a budget for professional development
• A collaborative, no-silos environment, encouraging learning and growth across teams
• A dynamic social culture with team lunches, social events, and opportunities for creative input
• HMO
• Leave Benefits
• 13th Month Pay