Admin & Operations Coordinator

4 days ago

Davao City, Davao, Philippines MultiplyMii Full time $40,000 - $60,000 per year

Position Type:
Full-Time

Location
: Philippines (Remote)

Schedule
: Mon-Fri, 9am-6pm Philippine time

About The Company
Our client is a high-performing digital marketing agency working with top eCommerce and consumer brands to deliver creative, data-driven results. Their team blends media, creative, CRM, and data into high-impact campaigns. With a strong culture of agility, ownership, and collaboration, they focus on building scalable systems that support both client success and team efficiency.

About The Role
As the
Admin & Operations Coordinator
, your primary focus will be to support the day-to-day operations of the agency. You'll be responsible for ensuring internal systems are consistent and up-to-date, reporting is accurate, and workflows are running smoothly.

This is a highly operational role suited to someone with strong attention to detail, excellent organisational skills, and the ability to work proactively in a fast-paced environment.

Responsibilities

  • Prepare weekly client reports
  • Compile weekly employee time tracking and capacity reports
  • Support monthly reporting for clients and leadership
  • Conduct daily timesheet compliance checks across the team
  • Perform system audits for accuracy (e.g., task categorisation in Wrike)
  • Assist with client and employee onboarding processes
  • Track and update team leave and availability
  • Maintain organised internal files, folders, and creative assets
  • Update and manage team templates across platforms
  • Competencies and Qualifications

Must-Have

  • Strong proficiency in Google Sheets (formulas, formatting, tracking)
  • High attention to detail and accuracy
  • Strong organisation and time management skills
  • Proactive mindset and a problem-solving attitude

Nice-to-Have

  • Familiarity with Wrike or other project management tools
  • Experience in a marketing or creative agency environment
  • Comfort working with reporting or operational dashboards

Key Qualities

  • Detail-oriented and structured in your work
  • Able to stay on top of recurring tasks with consistency
  • Proactive in identifying inefficiencies or missing data
  • Strong communicator and team collaborator
  • Comfortable learning new tools and systems

What We Offer

  • 100% Remote Work
  • 13th Month Pay
  • Healthcare (HMO)
  • Comprehensive Fringe Benefits package
  • Paid Service Incentive Lead (SIL)
  • Paid Philippines Holidays
  • Free Learning and Development Programs

Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

The interview process includes a Recruiter Interview, Client Interview, and Assessment. As part of the process, candidates complete a hands-on task during the technical interview. Throughout each stage, we keep you informed and provide feedback as quickly as possible, ensuring you feel valued and supported throughout your journey with us.

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