Purchasing Clerk

4 hours ago

Manila, National Capital Region, Philippines 1220 PACIFIC GRAND TOWER CORPORATION Full time

The Purchasing Clerk provides administrative and clerical support to the Purchasing team by assisting with purchase requests, order processing, supplier coordination, documentation, and inventory records. The role ensures that purchasing transactions are accurately recorded, orders are properly tracked, and supplier documents are complete and compliant with company policies.

Primary Duties and Responsibilities1. Purchase Order & Request Processing

  • Assist in preparing and processing Purchase Requests (PRF) and Purchase Orders (PO).
  • Encode purchase details accurately in the purchasing system.
  • Track purchase orders and follow up with suppliers on delivery schedules.
  • Coordinate with Finance for payment processing and documentation.

2. Supplier Coordination & Documentation

  • Communicate with suppliers for quotations, order confirmations, and delivery updates.
  • Collect and organize supplier documents required for accreditation.
  • Maintain updated supplier files and records (Supplier Folio).
  • Assist in onboarding new suppliers by ensuring required forms are completed.

3. Inventory & Stock Monitoring Support

  • Assist in monitoring stock levels and reporting low-stock items to the Purchasing Officer or Buyer.
  • Update inventory records based on received deliveries.
  • Coordinate with Operations or Warehouse for delivery confirmation.

4. Product & SKU Data Encoding

  • Encode and update product information in company systems, including:
  • Product name
  • Barcode
  • Cost details
  • Assist in updating SKU records and catalogs as instructed by the Purchasing Officer or Buyer.
  • Ensure accuracy of purchasing and inventory data.

5. Reporting & Filing

  • Prepare basic purchasing reports such as:
  • Order status
  • Delivery tracking
  • Supplier lists
  • Maintain organized digital and physical files of purchasing documents.
  • Ensure records are complete, updated, and audit-ready.

6. Administrative & Office Support

  • Coordinate with internal departments (Operations, Finance, Admin) for purchasing-related concerns.
  • Perform other clerical tasks related to purchasing and procurement as assigned.
  • Ensure compliance with company purchasing policies and procedures.

Qualifications

  • Bachelor's degree in Business Administration or any related course.
  • At least 6 months to 1 year experience in purchasing, procurement, or administrative support (preferred).
  • Strong attention to detail and accuracy.
  • Basic knowledge of purchasing processes.
  • Proficient in Microsoft Excel or Google Sheets.
  • Good communication and organizational skills.
  • Willing to work in a fully office-based setup.

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

  • Company events
  • Employee discount
  • Free parking
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise

Work Location: In person

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