Vehicle Admin

2 days ago

San Fernando, Central Luzon, Philippines Auto Global, Inc. Full time ₱400,000 - ₱600,000 per year

Job Title: Vehicle Admin

Location: JMC Pampanga

Department: Operations

Reports To: Inventory Manager or Operations Manager


Job Summary:

We are seeking a detail-oriented and organized Vehicle Admin to manage and support the administrative functions related to vehicle sales, service, inventory, and registration. The ideal candidate will have experience in automotive dealership or fleet operations and a strong understanding of vehicle documentation processes.


Key Responsibilities:

  • Handle all administrative tasks related to vehicle registration, licensing, and titling in compliance with local and national regulations.
  • Maintain and update vehicle inventory records, including stock numbers, VINs, and delivery status.
  • Process vehicle sales paperwork, including purchase agreements, invoices, and customer documentation.
  • Liaise with the DMV and other regulatory agencies to ensure timely and accurate processing of paperwork.
  • Coordinate vehicle deliveries and ensure all documentation is complete before handover.
  • Assist with service records, warranty submissions, and recall notifications.
  • Monitor and manage fleet or dealership management systems (DMS) such as CDK, Reynolds & Reynolds, etc.
  • Maintain accurate filing systems, both physical and digital, for vehicle records and customer documents.
  • Support the sales and service teams with various administrative tasks as needed.
  • Prepare reports on vehicle inventory, registrations, and compliance status.

Qualifications:

  • College graduate of a 4-year course
  • Previous experience in automotive administration, fleet management, or dealership operations preferred.
  • Strong knowledge of vehicle registration and titling requirements.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and dealership management software.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to work independently and handle multiple tasks in a fast-paced environment.

Working Conditions:

  • Office-based role within an automotive dealership, fleet office, or service center.
  • Standard working hours, with occasional overtime during peak periods (e.g., end-of-month reporting, new model launches).

  • Vehicle Admin

    2 days ago

    San Fernando, Central Luzon, Philippines Auto Global Full time ₱25,000 - ₱50,000 per year

    Job Title: Vehicle AdminLocation: JMC PAMPANGADepartment: OperationsReports To: Inventory Manager or Operations Manager Job Summary:We are seeking a detail-oriented and organized Vehicle Admin to manage and support the administrative functions related to vehicle sales, service, inventory, and registration. The ideal candidate will have experience in...

  • Admin Assistant

    1 week ago

    San Fernando, Central Luzon, Philippines Una Amigo Lending Corp. Full time ₱105,360 - ₱151,200 per year

    Duties & Responsibilities:Manage the issuance of, tracking, and return of company assets such as mobile phones, SIM cards, laptops, and vehicles.Coordinate and process requests for vehicle and building maintenance.Purchase office supplies (Monthly)Monitor and maintain inventory of office equipment, fixtures, uniforms, and other assets.Oversee documentation...

  • Admin Assistant

    2 days ago

    San Fernando, Central Luzon, Philippines Una Amigo Lending Corp. Full time ₱144,000 - ₱180,000 per year

    Duties & Responsibilities:Manage the issuance of, tracking, and return of company assets such as mobile phones, SIM cards, laptops, and vehicles.Coordinate and process requests for vehicle and building maintenance.Purchase office supplies (Monthly)Monitor and maintain inventory of office equipment, fixtures, uniforms, and other assets.Oversee documentation...

  • Admin Assistant

    2 days ago

    San Pedro, Calabarzon, Philippines LMercado Agri-farms Full time

    About the role Join the dynamic Admin team at LMercado Agri-farms' as an Admin Assistant. This full-time role in San Pedro City, Laguna will provide you the opportunity to contribute to the overall clerical, administrative, and operational support to ensure smooth day-to-day functions across farm operations, procurement, inventory, logistics, property...

  • Sales and Service Admin

    2 weeks ago

    San Miguel, Philippines ANC Group of companies - Ford Quezon Ave Full time ₱200,000 - ₱250,000 per year

    BASE OFFICE: FORD BALIUAGAdvise the warehouse and sales & marketing office of scheduled releases for the daySubmit the Walk In, Phone In and test drive log sheetsShowroom unit display monitoring.Scheduling of client demo, viewing and test drive as well as securing of unit.Preparing of vehicle quotation.Submission of showroom duty schedulePreparation of month...

  • Admin Assistant

    2 days ago

    San Juan, National Capital Region, Philippines Aickman and Greene Full time ₱180,000 - ₱240,000 per year

    JOB DESCRIPTIONMaintain computer and manual filing system of General Services Department.Receive and request a correspondence from other department.Provide information by answering question and request.Prepare monthly reports to General Services Manager.Implement clerical duties and administrative processes.Maintain up to date records of vehicle fleet and IT...

  • Transportation Dispatch Manager

    3 weeks ago

    San Juan, Philippines Dempsey Resource Management Full time

    Join to apply for the Transportation Dispatch Manager role at Dempsey Resource Management The Transportation and Dispatch Supervisor shall be responsible for the efficient scheduling and coordination of daily deliveries. Responsibilities Prepare delivery schedules based on Sales Orders (SO) submitted by the Sales Department. Assign delivery trucks, drivers,...

  • Transportation Dispatch Supervisor- 3 yrs exp. In truck or heavy

    3 weeks ago

    San Juan, Philippines Dempsey Resource Management Full time

    Transportation Dispatch Supervisor – 3 yrs exp. In truck or heavy Quezon City, National Capital Region, Philippines Responsibilities Prepare schedule of deliveries based on Sales Order (SO) submitted by the Sales Department. Responsible for the assignment of delivery truck, Delivery Driver and Helper. Prepare Trip Ticket and meal allowance of Delivery...

  • Transportation Dispatch Supervisor

    3 weeks ago

    San Juan, Philippines Dempsey Resource Management Full time

    Overview Transportation Dispatch Supervisor - 3 yrs Exp. in Heavy Equip. Join to apply for the Transportation Dispatch Supervisor - 3 yrs Exp. in Heavy Equip. role at Dempsey Resource Management. Responsibilities Prepare schedule of deliveries based on Sales Order (SO) submitted by the Sales Department. Responsible for the assignment of delivery truck,...

  • Transportation and Dispatch Supervisor

    2 days ago

    San Juan, National Capital Region, Philippines Private Advertiser Full time ₱600,000 - ₱800,000 per year

    Job DescriptionThe Transportation and Dispatch Supervisor is responsible for ensuring the efficient scheduling, coordination, and monitoring of daily deliveries. This role oversees the dispatch team and delivery fleet to guarantee timely and accurate distribution of goods while maintaining operational efficiency and compliance with company policies.Key...