Program Operations Coordinators

Virtual Staffing Solutions is seeking Program Operations Coordinators to join the team. In this role, you will play a key role in supporting the design, implementation, and evaluation of K–12 STEM and enrichment programs. This position is responsible for ensuring smooth program execution by managing staffing, coordinating logistics, and tracking progress. The Program Operations Coordinator helps schools deliver high-quality, engaging learning experiences that inspire and empower students.

Program Planning & Execution

• Coordinate logistics, including venue setup, staffing, materials, meals, and attendance, for summer, after-school, Saturday, or in-school programs.
• Monitor compliance, funding requirements, and operational readiness for audits.

Site & Stakeholder Management

• Serve as a liaison with school and district partners to align program delivery with goals and expectations.
• Assist in tailoring programs to meet site calendars, staffing availability, and demographic needs.

Data Tracking & Reporting

• Collect, track, and report participant attendance, engagement, and ADA/funding outcomes.
• Support ongoing program evaluations and feedback processes to measure student impact.

Operations Support & Documentation

• Maintain accurate, audit-ready operational documentation and attendance records.
• Assist with staff training coordination, resource allocation, and overall operational support.

Continuous Improvement & Communication

• Contribute to refining workflows and sharing best practices across program sites.
• Support effective communication with partnering schools, internal teams, and stakeholders.

• Atleast 1 year BPO experience
• Background in operations, coordination, project support, or logistics
• Strong organizational skills; able to handle multiple tasks across sites
• Good communication skills to work with school staff, team members, and vendors
• Comfortable using Excel or Google Sheets for data and reports

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.