project coordinator

Purpose Statement:

The Philippine Red Cross (PRC) and The Netherlands Red Cross( NLRC) is seeking for a Project Coordinator, she/he will focus on NLRC-supported interventions in close collaboration with PRC and relevant stakeholders. The PC will ensure that projects are carried out in line with technical standards, donor requirements, and operation plans while promoting effective collaboration, and learning throughout the project cycle.

Duties and Responsibilities

A. Project Management

• Coordinate with respective project teams in the implementation and monitoring of NLRC projects.
• Plan, monitor, and report on the projects in accordance with the administrative and financial policies of the PRC, NLRC and donor requirements.
• In collaboration with the team, ensure timely preparation of an effective implementation plan and/or altemnative project delivery methods to meet the project line.
• Facilitate arrangement and coordination for special activities as needed.
• Organize and support training, orientations, workshops, as part of the interventions.
• Monitor activities to identify areas of improvement and document and capitalize on the lesson learned and best practices.
• Ensure coordination, alignment and relevant linkages and learning with other project and initiatives.
• Liaise with National headquarters offices, chapters and partner organizations as required.
• Ensure proper coordination with the relevant units involve in the implementation of interventions fostering the timely activity delivery, maximizing fund utilization while minimizing budget deviations.
• Ensure that thematic issues on gender equality, disability, child protection, and climate change are properly mainstream in the projects.
• Ensure proper filing, security and confidentiality of all data or information collected by the project.
• Assist in the identification and preparation of project proposals.

B. Monitoring and Reporting

• Develop and maintain effective and efficient oversight, support, quality control and reporting system in coordination with the respective unit and staff assigned to the interventions.
• Consolidation monthly, semi-annual, annual reports and presentations on the status of the project activities, indicators, and achievements, in a timely manner for internal and donor used.
• Conduct Field Monitoring of all areas of implementation as required.
• Ensure that all data and information is updated, well organized and easily accessible.
• Identify and monitor risks, difficulties and constraints, escalate issues and inform relevant parties accordingly.
• Monitoring and closure of incidences.

C. Finance Management, Logistics and Administration

• In close coordination with the Finance teams in NLRC and PRC, will monitor expenses. liquidation, and financial documentation related to the interventions.
• Ensure proper filing and archiving of project related documents both physical and digital.
• Prepare and process administrative documents such as communications requisition forms.
• Assist in organizing internal and external meetings, orientation/training including preparing agendas, and taking minutes when needed.
• Support the organization of travel, accommodation, and transportation for staff and visitors.
• Oversee inventory and assets management related to the projects.

D. Risk Management and Compliance

• Assist in tracking deadlines and requirements related to donor compliance (supporting documents, reporting formats, means of verification etc.)
• Identify potential risks and assist in the development of risk mitigation strategies to minimize disruptions to project activities.
• Maintain up-to-date knowledge of donor policies, procedures and compliance requirements; ensure adhreence across projects and communicate any updates or necessary adjustments in a timely manner.

E. Other Tasks

• Be ready to support with other relevant tasks that may not be explicitly outlined but are necessary for the smooth running of operations.

Qualifications/Minimum Education:

Candidate must be a graduate of 4-year course (Bachelor's Degree), preferably link to Disaster Risk Management, Social Studies, Environmental studies, Political Science, Human ecology, Development studies or relate fields, with a minimum of 2 years' of relevant professional experience.

Work Experience:

• Background in project cycle/management
• Field work experience will be an advantage
• Excellent organizational sensitivity.
• Excellent written and verbal communication,
• Experience in preparing and providing orientations
• Demonstrated ability to manage multiple priorities, deadlines, and tasks efficiently.
• Prior exposure to team-based environments, and ability to work effectively within a team to achieve shared outcomes.
• Experience in preparing reports.
• Proficient in computer software programs (e.g., word, excel, PowerPoint etc.)
• Previous experience with working in NGOs and back donor requirements
• Familiarity with Red Cross/Red Crescent Movement is an asset.

Equipment Used: Computer, scanner, printer, copier, telephone and fax machine

Working Environment: Office-Based/field visits.